Administration Assistant, Eating Disorder Service, Day Program

Barwon Health; Geelong; On-site; AUD 45,000 - 60,000; Part time

Benefits offered by this job

Wellbeing program with EAP

Salary packaging benefits

Excellent working conditions

Job summary

Barwon Health in Geelong seeks an Administration Assistant to support the Eating Disorder Day Program with reception duties, diary management and data entry into clinical systems. The role is part-time and located at Barwon Health sites in the Geelong region.

The successful applicant will be organized, courteous and able to handle confidential information, with experience in a health or human services environment preferred. Training on program databases will be provided.

Qualifications

• Year 12 or equivalent, plus a Certificate or higher in Secretarial and/or Business Studies.
• Excellent keyboard skills and confidence using office systems and equipment.
• Experience in a human services setting, familiarity with medical terminology and databases (training provided).

Responsibilities

• Provide reception, secretarial and administrative support, including answering phones, welcoming consumers, managing appointments and diaries, and preparing correspondence.
• Accurately maintain client information and enter data into clinical and administrative systems such as TCM, BOSSnet, Rapid and IPM, including supporting MBS billing.
• Manage patient information securely and in line with the Health Records Act, Barwon Health policies and privacy requirements.

Skills

Organised administrator

Excellent keyboard skills

Confident with office systems

Education

Year 12 or equivalent + certificate in Secretarial/Business Studies

Tools

TCM

BOSSnet

Rapid

IPM

Job description

Administration Assistant, Eating Disorder Service, Day Program

Job Category -Administration - Administration Assistant

• Exciting opportunity to be part of a New Eating Disorder day Program
• Work within the Mental health directorate in a multidisciplinary team
• Part time Temporary role | 40 Hours per fortnight | Contract until June 2027

About the role

Barwon Health’s Mental Health, Drugs & Alcohol Services provide care and support to people living with major mental illness and/or alcohol and drug issues across the Geelong region. Our teams work from a number of community and inpatient locations, and our administration staff play a key part in making sure every consumer receives a courteous, efficient and welcoming service.

In this role, you’ll be part of our Eating Disorder Day Program team, providing reception and administrative support that helps the program run smoothly for consumers, their families and the clinical team. You’ll often be the first point of contact for people attending the program, so a warm, calm and respectful approach is essential. If you take pride in being organised, enjoy being part of a close-knit multidisciplinary team and want your work to make a real difference, this is a great opportunity to contribute to a specialist service within a large public health organisation.

Key Responsibilities

• Provide reception, secretarial and administrative support, including answering phones, welcoming consumers, managing appointments and diaries, and preparing correspondence
• Accurately maintain client information and enter data into clinical and administrative systems such as TCM, BOSSnet, Rapid and IPM, including supporting MBS billing
• Manage patient information securely and in line with the Health Records Act, Barwon Health policies and privacy requirements

What We Are Looking For

You’ll be an organised and professional administrator who communicates courteously with consumers, families and staff and treats patient information with care and confidentiality.

• Year 12 or equivalent, plus a Certificate or higher in Secretarial and/or Business Studies
• Excellent keyboard skills and confidence using office systems and equipment

It would be great if you also have experience in a human services setting, familiarity with medical terminology and knowledge of databases such as TCM, BOSSnet, Rapid or IPM (training is provided).

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Attractive salary packaging benefits
  • Living expenses capped at $9,010
  • Meals and entertainment capped at $2,650

Diversity and Inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards:

Additional information

If you need adjustments to participate in the recruitment process, please contact us at

All appointments are subject to:

• Satisfactory Police Record Check
• Immunisation Status Clearance
• Working with Children Check (if applicable)

Contact person: Kanwaljeet Singh, Team Leader. MHDAS Administration Remote Sites teamEmail: ***************@barwonhealth.org.auPhone: (03) 4215 2***

Internal applicants:

If you are currently employed at Barwon Health, please ensure you sign in via the Employee Login on the external Careers Page or access the Careers Page through the intranet before applying.

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