Administration Assistant

Anglican Community Services; Sydney; On-site; AUD 34,440,000 - 48,216,000; Full time

Job summary

Anglican Community Services is seeking an Administrative Assistant to join Elizabeth Lodge, Rushcutters Bay Residential Care team. The role provides essential administrative support and manages reception duties to ensure smooth day-to-day operations in a casual, on-site setting.

The successful candidate will assist with rostering, maintain records, and support basic financial processes while upholding WHS standards and compassionate service to residents.

Qualifications

• Certificate III in Business Administration or equivalent qualification (desirable)
• Minimum 1-2 years' experience in an administrative or customer service role
• Experience working with older people or in a Residential Care setting (desirable)

Responsibilities

• Complete general administrative tasks including word processing, filing, emailing, and mail distribution.
• Attend to residents, visitors, couriers, and trades people at the reception desk.
• Support the Operations team with rostering duties.
• Maintain and improve administrative procedures and systems.
• Organise meetings, events, and functions as required.
• Process work orders and supply orders in a timely manner.
• Update resident files in accordance with guidelines and regulations.
• Ensure all administrative records are accurate and up to date.
• Assist with basic financial processes as directed by management.
• Comply with safe work practices and participate in workplace safety activities.

Skills

Attention to detail

Organisational skills

Verbal and written communication

Teamwork and independence

Adaptability

Empathy and patient communication

Education

Certificate III in Business Administration (desirable)

Tools

Microsoft Office

Job description

Anglican Community Services – Rushcutters Bay NSW

Casual/Temporary

1d ago , from Anglican Community Services

Anglicare has an exciting opportunity for an Administrative assistant , to be part of Elizabeth Lodge, Rushcutters Bay Residential care team.

The aim of this role is to provide efficient and effective administrative support to the Residential Care Facility, ensuring smooth day-to-day operations

This is a casual role based at Elizabeth Lodge, Rushcutters Bay.

Responsibilities (not limited to):

• Complete general administrative tasks, including word processing, filing, emailing, and mail distribution.
• Attend to residents, visitors, couriers, and trades people at the reception desk, providing a professional and welcoming service.
• Help support the Operations team with rostering duties.
• Maintain and improve administrative procedures and systems.
• Organise meetings, events, and functions as required.
• Process work orders and supply orders in a timely manner.
• Update resident files in accordance with Commonwealth, State, Anglicare, WHS, and Rehabilitation guidelines.
• Ensure all administrative records and databases are accurately maintained and up to date.
• Assist with basic financial processes as directed by the Retirement Living Manager.
• Comply with safe work practices and participate in workplace consultation activities.
• Actively engage in safety activities, including hazard and incident reporting as prescribed in the WHSIMS.

Key Skills

• Strong attention to detail and accuracy
• Excellent organisational and time management skills
• Effective verbal and written communication
• Proficiency in Microsoft Office applications
• Ability to work independently and as part of a team
• Adaptability and flexibility in a changing environment
• Basic financial literacy and numeracy skills
• Empathy and patience when dealing with older residents

Qualifications and Experience

• Certificate III in Business Administration or equivalent qualification (desirable)
• Minimum 1-2 years' experience in an administrative or customer service role
• Experience working with older people or in a Residential Care setting (desirable)

Are you ready for a career that means more?

Anglicare is as wonderfully diverse as the customers and communities we support. While we are guided by our Christian-based values, our team includes people of all faiths and backgrounds who share our commitment to serving others, and we value the diverse perspectives they bring.

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, genders, abilities and cultural backgrounds.

Please note that successful completion of background checks and NDIS Worker Screening Check Clearance may be required as part of the employment process for this role.