Administration Assistant

Anglicare Sydney; Sydney; On-site; AUD 41,328,000 - 46,838,000; Part time

Job summary

Anglicare Sydney is seeking an Administrative Assistant to join Elizabeth Lodge, Rushcutters Bay Residential Care team on a casual basis. The role provides essential administrative support to ensure smooth day-to-day operations at the facility.

You will handle general admin tasks, reception duties, rostering support, records maintenance, and basic financial processes while upholding WHS and rehabilitation guidelines. Strong organization and communication are essential.

Qualifications

• Certificate III in Business Administration or equivalent qualification (desirable).
• Minimum 1-2 years' experience in an administrative or customer service role.
• Experience working with older people or in a Residential Care setting (desirable).

Responsibilities

• Complete general administrative tasks, including word processing, filing, emailing, and mail distribution.
• Attend to residents, visitors, couriers, and trades people at the reception desk, providing a professional and welcoming service.
• Help support the Operations team with rostering duties.
• Maintain and improve administrative procedures and systems.
• Organise meetings, events, and functions as required.
• Process work orders and supply orders in a timely manner.
• Update resident files in accordance with Commonwealth, State, Anglicare, WHS, and Rehabilitation guidelines.
• Ensure all administrative records and databases are accurately maintained and up to date.
• Assist with basic financial processes as directed by the Retirement Living Manager.
• Comply with safe work practices and participate in workplace consultation activities.
• Actively engage in safety activities, including hazard and incident reporting as prescribed in the WHSIMS.

Skills

Attention to detail

Organisational skills

Verbal and written communication

Independent work

Teamwork

Adaptability

Financial literacy

Empathy

numeracy skills

Education

Certificate III in Business Administration

Tools

Microsoft Office

Job description

Anglicare has an exciting opportunity for an Administrative assistant , to be part of Elizabeth Lodge, Rushcutters Bay Residential care team.

The aim of this role is to provide efficient and effective administrative support to the Residential Care Facility, ensuring smooth day-to-day operations

This is a casual role based at Elizabeth Lodge, Rushcutters Bay.

Responsibilities (not limited to):

Complete general administrative tasks, including word processing, filing, emailing, and mail distribution.

Attend to residents, visitors, couriers, and trades people at the reception desk, providing a professional and welcoming service.

Help support the Operations team with rostering duties.

Maintain and improve administrative procedures and systems.

Organise meetings, events, and functions as required.

Process work orders and supply orders in a timely manner.

Update resident files in accordance with Commonwealth, State, Anglicare, WHS, and Rehabilitation guidelines.

Ensure all administrative records and databases are accurately maintained and up to date.

Assist with basic financial processes as directed by the Retirement Living Manager.

Comply with safe work practices and participate in workplace consultation activities.

Actively engage in safety activities, including hazard and incident reporting as prescribed in the WHSIMS.

Key Skills

Strong attention to detail and accuracy

Excellent organisational and time management skills

Effective verbal and written communication

Proficiency in Microsoft Office applications

Ability to work independently and as part of a team

Adaptability and flexibility in a changing environment

Basic financial literacy and numeracy skills

Empathy and patience when dealing with older residents

Qualifications and Experience

Certificate III in Business Administration or equivalent qualification (desirable)

Minimum 1-2 years' experience in an administrative or customer service role

Experience working with older people or in a Residential Care setting (desirable)

Are you ready for a career that means more?

Anglicare is as wonderfully diverse as the customers and communities we support. While we are guided by our Christian-based values, our team includes people of all faiths and backgrounds who share our commitment to serving others, and we value the diverse perspectives they bring.

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, genders, abilities and cultural backgrounds.

Please note that successful completion of background checks and NDIS Worker Screening Check Clearance may be required as part of the employment process for this role.