Administration Assistant - People, Support and Culture

Allambi Care; Newcastle-Maitland; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

4 weeks annual leave

Roster day off per month

Fringe benefits tax on commencement

Monday–Friday work week

Job summary

Allambi Care in New South Wales seeks an Administration Assistant to support the People Support and Culture team. The role offers exposure to governance, licensing, recruitment, return to work, and client welfare, with a solid pathway into Human Resources.

This full-time position requires precise data entry, managing client records, coordinating with stakeholders, and proficient use of Microsoft Office. You will work both independently and as part of a team to keep operations smooth and

Qualifications

• Perform data entry with accuracy and conciseness.
• File and maintain client database records (digital and hard copy).
• Prioritise, organise and complete tasks within demanding timelines.
• Coordinate and liaise with multiple stakeholders professionally.
• Negotiate and achieve positive outcomes when solving problems and resolving conflicts.
• Work autonomously, independently and as part of a team.
• Utilise Microsoft Office applications – Word, Excel, Internet, calendars and email.
• Communicate effectively in written, verbal and interpersonal forms.
• Experience in administration, systems and reception.

Responsibilities

• Governance-related administration tasks.
• Licensing administration tasks.
• Recruitment support activities.
• Return to work processes support.
• Client welfare and safeguarding duties.

Skills

Data entry

Client records

Prioritisation

Stakeholder liaison

Problem solving

Autonomous work

Microsoft Office

Communication

Administration

Reception

Education

Administration qualification

Job description

We are currently seeking applications for the position of Administration Assistant for our People Support and Culture department, Working with a bunch of legends to support the employees of Allambi Care.

This is a great opportunity for those wanting a steppingstone into the Human Resources world or those who love admin, this role gives a greater understanding of the background work involved in supporting staff employees and our clients.

This is a diverse role, covering off on governance, licensing, recruitment, return to work and client welfare and safeguarding.

If you are interested, please review the attached position description for a break down on the tasks and responsibilities of this role.

Essential Criteria

• Perform data entry ensuring accuracy and conciseness
• File and maintain client database records both digital and hard copy
• Experience in Prioritising, organising and completing set tasks given according to demanding timelines
• Experience in coordinating and liaising professionally with multiple stakeholders.
• Negotiate and achieve positive outcomes when problem solving and conflict resolving.
• Work autonomously, independently and as part of a team
• Utilise Microsoft office applications – word processing, spreadsheet, internet, multiple calendars and emailing
• Strong and effective communication via written, technological, oral and interpersonal avenues
• Experience in administration, systems and reception
  

Desirable

• Experience in Out Of Home Care programs.
• Knowledge of Allambi Care policies and procedures
• Hold an Administration qualification.

What is on offer?

• Full Time Employment
• 4 weeks Annual leave per year
• 1 Roster Day Off per month
• Opportunity to receive Fringe Benefits Tax (salary sacrifice) on commencement of employment
• Monday - Friday work week.

Must have these documents if successful

• Current Working with Children Check (for paid employment - can be obtained via https://www.service.nsw.gov.au/transaction/apply-working-children-check)
• Current NDIS Worker Check: (can be obtained via https://www.service.nsw.gov.au/transaction/ndiswc-apply)
• Current First Aid Certificate (Provide First Aid; Course Code HLTAID003)
• National Police Check (this must be obtained via https://www.employmentscreeninggroup.com/au/allambi/)
• Drivers License
• Comprehensively insured vehicle
• Two professional references

Allambi Care is an Equal Employment Opportunity (EEO) employer and welcomes applications from people from Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse (CALD) backgrounds as well as People With a Disability.

We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.