Administration Assistant

Forefront Services; Orange City Council; On-site; AUD 55,000 - 75,000; Full time

Job summary

Forefront Services in Orange, NSW is seeking an Administrator to help run daily operations and support project administration on-site.

You will manage data entry, timesheets, payments, and basic job costing while maintaining Excel workbooks and reports. The role requires accuracy, numerical confidence and the ability to liaise with trades, supervisors and office staff.

Occasional site-based work may be required; prior experience in construction, mining, or mechanical maintenance is valued.

Qualifications

• Accurate data entry and maintenance of project and job records.
• Entering, checking and reconciling employee timesheets.
• Assisting with the preparation and processing of payment claims.
• Job costing reconciliation, including checking labour hours, costs and supporting documentation.
• Maintaining and updating Excel spreadsheets and reports.
• Identifying discrepancies and following up on missing or incorrect information.
• Liaising with tradespeople, supervisors and office personnel to obtain required information.
• Providing general administrative support to assist with the smooth running of daily operations.
• Occasional site-based work may be required.
• Organised and detail-oriented.
• Confident working with numbers.
• Proficient in Microsoft Excel.
• Ability to work well across all levels of the business.
• Experience in the construction, mining, mechanical maintenance or trades industry would be highly regarded

Responsibilities

• Accurate data entry and maintenance of project and job records.
• Entering, checking and reconciling employee timesheets.
• Assisting with the preparation and processing of payment claims.
• Job costing reconciliation, including checking labour hours, costs and supporting documentation.
• Maintaining and updating Excel spreadsheets and reports.
• Liaising with tradespeople, supervisors and office personnel to obtain required information.
• Providing general administrative support to assist with daily operations.
• Occasional site-based work may be required.

Skills

Data entry

Attention to detail

Numerical skills

Excel

Communication

Cross-functional collaboration

Organisational skills

Tools

Microsoft Excel

Job description

The Opportunity:

We're currently seeking an (Orange, NSW based) Administrator to join us and assist with the smooth running of daily operations.

Key Responsibilities:

• Accurate data entry and maintenance of project and job records.
• Entering, checking and reconciling employee timesheets.
• Assisting with the preparation and processing of payment claims.
• Job costing reconciliation, including checking labour hours, costs and supporting documentation.
• Maintaining and updating Excel spreadsheets and reports.
• Identifying discrepancies and following up on missing or incorrect information.
• Liaising with tradespeople, supervisors and office personnel to obtain required information.
• Providing general administrative support to assist with the smooth running of daily operations.
• Occasional site-based work may be required
• Organised and detail-oriented
• Confident working with numbers
• Proficient in Microsoft Excel
• Ability to work well across all levels of the business
• Experience in the construction, mining, mechanical maintenance or trades industry would be highly regarded

About Us:

Forefront Services is a proudly Australian-owned company delivering high-quality engineering, construction, and mining services across the country. With a strong presence in the fixed plant maintenance space, we're known for our practical, client-focused approach and commitment to safety, innovation, and our people.

Forefront Services is an equal opportunity employer. We encourage applications from Aboriginal and Torres Strait Islander peoples and candidates from diverse backgrounds.