Construction Admin Assistant (w/ Australian Experience)

Set Up My Offshore; Brisbane; Remote; AUD 42,000 - 54,000; Full time

Job summary

Set Up My Offshore is seeking an organised Administration Assistant to support day-to-day operations for an Australian construction company. This remote position suits someone with at least one year of Australian work experience, strong administrative skills and excellent attention to detail.

You will manage emails, data entry, reports, quotes/invoices and other documents, schedule meetings, coordinate with clients and suppliers, and maintain project records.

Qualifications

• Minimum one year of Australian work experience in an administrative, office support or similar role.
• Strong written and verbal English communication skills.
• Good knowledge of Microsoft Office, particularly Outlook, Word and Excel.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple tasks, prioritise workloads and meet deadlines.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage emails, phone enquiries, data entry and document filing.
• Prepare, update and maintain spreadsheets, reports and company records.
• Assist with preparing quotes, invoices, purchase orders and other administrative documents.
• Maintain project documentation and keep records organised and up to date.
• Assist with scheduling meetings, appointments and follow-ups.
• Liaise with clients, suppliers, subcontractors and internal team members as required.
• Follow up on outstanding paperwork, approvals and requests.
• Assist with general office coordination and other administrative tasks as required.

Skills

Administrative skills

Communication skills

Microsoft Office

Tools

Outlook

Word

Excel

Job description

About The Role

We’re looking for an organised, reliable and proactive Administration Assistant to support the day-to-day operations of an Australian construction company.

Job Description

This is a remote position.

About The Role

We’re looking for an organised, reliable and proactive Administration Assistant to support the day-to-day operations of an Australian construction company.

The ideal candidate will have at least one year of Australian work experience, strong administrative skills, good communication skills and a high level of attention to detail.

Construction industry experience would be a bonus, but it’s not essential. We’re happy to consider candidates from other industries who have the right skills, attitude and willingness to learn.

Key Responsibilities

• Provide general administrative and operational support to the team.
• Manage emails, phone enquiries, data entry and document filing.
• Prepare, update and maintain spreadsheets, reports and company records.
• Assist with preparing quotes, invoices, purchase orders and other administrative documents.
• Maintain project documentation and keep records organised and up to date.
• Assist with scheduling meetings, appointments and follow-ups.
• Liaise with clients, suppliers, subcontractors and internal team members as required.
• Follow up on outstanding paperwork, approvals and requests.
• Assist with general office coordination and other administrative tasks as required.

Requirements

Essential requirements:

• Minimum one year of Australian work experience in an administrative, office support or similar role.
• Strong written and verbal English communication skills.
• Good knowledge of Microsoft Office, particularly Outlook, Word and Excel.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple tasks, prioritise workloads and meet deadlines.
• A proactive attitude, willingness to learn and ability to work independently.
• A professional approach when dealing with clients and other stakeholders.
• Self-organised, dependable and able to work independently with minimal supervision.
• Strong work ethic, accountability and a willingness to go the extra mile when needed.
• Good time management skills and the ability to prioritise tasks and meet deadlines.
• Takes initiative, follows through on tasks and communicates proactively.

Desirable But Not Essential

• Previous experience in the construction industry is not must but a bonus.
• Experience with accounting, invoicing or project management software.
• Exposure to purchase orders, variations, work orders or supplier coordination.