Administration Assistant

Orange Construction Group; Melbourne; On-site; AUD 50,000 - 65,000; Full time

Job summary

Orange Construction Group in Thomastown, VIC, is seeking an Operations / Administration Assistant to join the team. You will provide general administrative and operational support, coordinate tasks, manage emails and calls, and help prepare documents and reports.

The role emphasizes attention to detail, the ability to multitask, and a proactive approach. You will liaise with staff, suppliers and clients, keep records accurate, and assist with day-to-day tasks and ad hoc projects.

Qualifications

• Strong organisational and time management skills are required.
• Excellent written and verbal communication abilities.
• Good attention to detail and accuracy.
• Ability to multitask, prioritise workloads and meet deadlines.
• A proactive attitude and willingness to learn.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage emails, phone calls and general correspondence.
• Maintain accurate records, files and documentation.
• Assist with data entry, reporting and document preparation.
• Coordinate schedules, appointments and meetings as required.
• Assist with processing orders, invoices and other administrative paperwork.
• Liaise with internal staff, suppliers and clients in a professional manner.
• Monitor office supplies and assist with general office organisation.
• Support management with day-to-day operational tasks and special projects.
• Identify opportunities to improve administrative processes and workflow.

Skills

Organisational skills

Time management

Written & verbal communication

Attention to detail

Multitasking

Proactive attitude

Teamwork

Microsoft Office

Tools

Microsoft Office

Job description

Orange Construction Group – Thomastown VIC

We are seeking a motivated, organised and reliable Operations / Administration Assistant to join our team. This is a great opportunity for someone who enjoys a varied role, has strong attention to detail and can confidently manage administrative tasks while supporting the day-to-day operations of the business.

The successful candidate will play an important role in ensuring the smooth running of daily operations by providing administrative support, coordinating tasks and assisting the team where required.

Key Responsibilities

• Provide general administrative and operational support to the team.
• Manage emails, phone calls and general correspondence.
• Maintain accurate records, files and documentation.
• Assist with data entry, reporting and document preparation.
• Coordinate schedules, appointments and meetings as required.
• Assist with processing orders, invoices and other administrative paperwork.
• Liaise with internal staff, suppliers and clients in a professional manner.
• Monitor office supplies and assist with general office organisation.
• Support management with day-to-day operational tasks and special projects.
• Identify opportunities to improve administrative processes and workflow.

About You

• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Good attention to detail and accuracy.
• The ability to multitask, prioritise workloads and meet deadlines.
• A proactive attitude and willingness to learn.
• The ability to work independently and as part of a team.
• Confidence using Microsoft Office and general computer systems.
• Previous experience in administration, operations or a similar role will be highly regarded.

What We Offer

• A supportive and friendly working environment.
• A varied role with opportunities to develop new skills.
• The opportunity to contribute to the success of the business.
• Ongoing support and training.