Administrative Assistant

Construction Sciences; Canberra; On-site; AUD 60,000 - 65,000; Full time

Benefits offered by this job

On-the-job training

Employee Assistance Program

Employee discounts on shopping, travel, and insurance

Paid parental leave

Job summary

A leading construction materials testing organization in Canberra is seeking a full-time Administrative Assistant. The role involves diverse administrative duties, such as managing fleet services, data entry, and supporting the Laboratory Manager. Candidates must be detail-oriented, proficient in Microsoft applications, and able to type at least 50 words per minute. Join a vibrant team in a supportive environment with competitive annual compensation of $60,000 to $65,000 and opportunities for continuous training.

Qualifications

• Must be able to work from 6am to 2:30pm, Monday to Friday.
• Must type a minimum of 50 words per minute.
• Experience in a fast-paced environment is preferable.

Responsibilities

• Manage fleet services including fuel cards and repairs.
• Perform data entry using the company's software.
• Organize samples for external testing.
• Maintain office supplies and equipment.
• Provide administrative support to the Laboratory Manager.

Skills

Attention to detail

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Rapid data entry capabilities

Organizational skills

Time management

Teamwork

Tools

Microsoft Outlook

Custom software for data entry

Job description

Join to apply for the Administrative Assistant role at Construction Sciences

Construction Sciences is Australia’s leading construction materials testing organisation. We deliver infrastructure project support services such as construction materials testing, environmental consulting and specialised testing throughout Australia and New Zealand. Engineering and Construction companies engage us to deliver accurate results critical to the design and construction of roads, bridges, dams, airports, mines, and rail infrastructure. Construction Sciences are proud to put people first and employ over 860 staff including Technicians, Environmental Scientists, and support staff across more than 50 locations throughout Australia and New Zealand. We are part of the KIWA Group of companies, a global leader and supplier of testing, inspection and certification services in more than 40 countries.

About The Role

Join our team as a full-time Administrative Assistant in the vibrant setting of our Fyshwick Laboratory! You'll thrive in a blue-collar construction environment, collaborating with a team of 15 dedicated staff. Primarily, your responsibilities will revolve around administrative tasks, such as data entry, tracking billable work, completing monthly audits, organising freight for externally tested samples and supporting the Laboratory Manager. The hours are 6am to 2:30pm, Monday to Friday – early start and finish!

Duties

• Fleet Management – Fuel cards, service & repairs
• Data Entry into our own designed software
• Use of Microsoft Products – Word, Excel, Email
• Organising samples to be couriered for external testing
• Maintaining the facilities Stationery and PPE equipment resources
• Answering phones, greeting clients
• Completing audits to maintain the facilities compliance to external accredited bodies
• Work in a fast paced environment
• Use of Microsoft Suites – Word, Excel, Outlook
• Process and maintain laboratory documentation

About You

• Ability to work 6am to 2:30pm, Monday to Friday
• Meticulous attention to detail
• Proficiency in Word, Excel, and Outlook
• Rapid data entry capabilities, typing at a minimum of 50 words per minute
• Strong organizational aptitude, adept at prioritising tasks to meet deadlines
• Collaborative teamwork skills, working closely with area administrators, lab staff, and managers
• Effective time management and good problem solving skills

What's In It For You

• 60 – 65k per annum
• On‑job training and continuous support.
• The chance to be part of a reputable large company.
• A supportive team environment.
• Access to our Employee Assistance Program for personal and professional support.
• Employee benefits: discounts on shopping, travel, and insurance.
• Paid parental leave to support employees during significant life transitions.

At Construction Sciences, we are dedicated to fostering a positive and equitable workplace environment for all. We are proud to be an equal opportunity employer, committed to diversity and inclusion.

No recruitment agencies – Thank you.