Administration Assistant

Dobbs Doherty Pty Ltd; City of Melbourne; On-site; AUD 50,000 - 70,000; Full time

Job summary

Dobbs Doherty Engineering Group is seeking an Administrative Assistant to join our Melbourne team. You will support engineers, project teams and clients, handling day-to-day office operations and document management.

Reporting to the Admin Lead and Directors, you will coordinate administrative tasks, invoicing support, onboarding, and maintain accurate records to ensure smooth project delivery across multiple disciplines.

Qualifications

• Strong organisational skills and attention to detail.
• Excellent verbal and written communication.
• Proactive, professional and team-oriented approach.
• Experience in administration or customer service is advantageous but not essential.

Responsibilities

• Provide general administrative support to engineering and consulting teams
• Answer and direct incoming telephone calls and enquiries
• Monitor and respond to shared inboxes and correspondence
• Enter and maintain project information and client records
• Assist with invoicing and accounts administration
• Assist with the setup of new projects and project documentation
• Support employee onboarding and induction processes
• Coordinate office supplies and general office upkeep
• Assist with meeting preparation and administrative tasks
• Maintain accurate records and filing systems
• Provide ad hoc support to staff and management as required

Skills

Organisational skills

Communication skills

Multitasking

MS Office

Team player

Job description

Dobbs Doherty Engineering Group (DDEG) is a multidisciplinary engineering consultancy with offices across Australia, providing services in Fire Engineering, Building Consulting, Accessibility, Acoustics, Sustainability and Specialist Engineering.

We are seeking a proactive and organised Administrative Assistant to join our Melbourne team. This is an excellent opportunity for someone looking to build a long-term career within a professional services environment, supporting engineers, project teams and clients across a diverse range of projects.

About the Role

As an Administrative Assistant, you will play a key role in ensuring the smooth day-to-day operation of our office while providing administrative support to multiple teams across the business.

Reporting to the Admin Lead and Directors, you will work closely with both technical and administrative staff to support project delivery and maintain an efficient office environment.

Key Responsibilities:

• Provide general administrative support to engineering and consulting teams


• Answer and direct incoming telephone calls and enquiries


• Monitor and respond to shared inboxes and correspondence


• Enter and maintain project information and client records


• Assist with invoicing and accounts administration


• Assist with the setup of new projects and project documentation


• Support employee onboarding and induction processes


• Coordinate office supplies and general office upkeep


• Assist with meeting preparation and administrative tasks


• Maintain accurate records and filing systems


• Provide ad hoc support to staff and management as required

About You

The successful candidate will have:

• Strong organisational skills and attention to detail


• Excellent verbal and written communication skills


• A positive, professional and team-oriented approach


• The ability to manage competing priorities and multitask effectively


• Confidence using Microsoft Office Suite, including Outlook, Word and Excel


• A willingness to learn and develop within a growing organisation


• Previous administration or customer service experience would be advantageous but is not essential

Why Join DDEG?

• Supportive and collaborative team culture


• Opportunity to work across a range of engineering disciplines and projects


• Career development and progression opportunities


• Training and ongoing professional development


• Modern office environment


• Employee wellbeing initiatives and social events


• The opportunity to grow your skills within a nationally recognised consultancy

Dobbs Doherty Engineering Group is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences.