Administrative Assistant

Herbert Smith Freehills Kramer LLP; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Holistic wellbeing fund

Home office allowance

Job summary

Herbert Smith Freehills Kramer LLP in Melbourne is seeking Administrative Assistants to support a high-performing team of lawyers, with mentorship from Legal Assistants within the group. These roles offer variety, stakeholder engagement, and development opportunities to advance your career.

Roles are full-time, Monday–Friday, 100% office-based across multiple practice groups. Permanent and contract positions are available; students can apply but must commit to full-time hours in the office for

Qualifications

• Must have prior administrative experience or supervisory experience in retail or hospitality.
• A friendly and professional communication style is essential.
• Strong attention to detail and the ability to stay organized with competing priorities.
• Willingness to learn and adapt to new technologies and AI tools.

Responsibilities

• Keep things running smoothly by managing competing tasks and deadlines.
• Assist the team with matter management, time recording and monthly billing.
• Pitch in with business development tasks and assist with organising client and team events.
• Manage printing tasks, filing and archiving, as well as general document support.
• Support day to day office operations, with a focus on processing expenses, coordinating meeting room bookings, and handling incoming and outgoing mail.

Skills

Time management

Communication

Attention to detail

Proactivity

Tech-savvy

Education

None stated

Tools

Microsoft Office

Job description

We have multiple opportunities for Administrative Assistants in our Melbourne office.

In this role you will provide essential administrative support to a high performing team of lawyers and be mentored by Legal Assistants in the group. You will enjoy variety in your day-to-day, build relationships with a broad range of internal stakeholders and benefit from learning and development opportunities to progress your career.

These roles are full-time, Monday – Friday and 100% office based. We have both permanent and contract positions available across multiple practice groups.

Please note, we can consider students, including law students, for this role but you must be able to commit to full-time hours, Monday – Friday in the office for the duration of the contract.

What you’ll do

• Keep things running smoothly by managing competing tasks and deadlines.
• Assist the team with matter management, time recording and monthly billing.
• Pitch in with business development tasks and assist with organising client and team events.
• Manage printing tasks, filing and archiving, as well as general document support.
• Support day to day office operations, with a focus on processing expenses, coordinating meeting room bookings, and handling incoming and outgoing mail.

To learn more, check out our 'Day in the Life' video here.

What you’ll bring:

• Unrestricted working rights in Australia.
• Previous experience in an administration role, or as a supervisor in retail or hospitality.
• A committed and reliable work ethic, demonstrating enthusiasm and proactivity in the workplace.
• A friendly and professional approach, exhibited in your written and verbal communication style.
• Strong attention to detail, and the ability to remain calm and organised whilst managing competing priorities.
• Familiarity with the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
• An innovative mindset, curious about AI and emerging technologies.

What you can expect from us:

• We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
• For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here.
• Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.