Administration Assistant

SS Imports Pty Ltd; Brisbane; On-site; AUD 30,000 - 47,000; Part time

Job summary

SS Imports Pty Ltd is seeking an Administration Assistant to support import operations, stock control, retail stores and warehouse teams in the Oxley/Brisbane area. You will manage container records, orders and marketing materials while coordinating with 3PL partners and franchise stores.

The role requires strong organisation, data-entry skills, and proficiency with MS Office; Xero experience is ideal. This part-time position offers varied duties and room for growth in a fast-paced, expanding

Qualifications

• Organised and detail oriented with strong data entry or digital system skills.
• Comfortable in a fast-moving environment and able to prioritise tasks.
• Proficient with MS Office, especially Excel; experience with Xero is advantageous.

Responsibilities

• Enter all containers and purchase orders into POS System, and enter store orders into POS System.
• Update product information, including descriptions and imagery.
• Prepare and file shipping documents and schedule container deliveries.
• Coordinate stock movement with Oxley Warehouse and 3PL providers.
• Create weekly stock lists and assist with stocking/replenishment planning.
• Generate invoices and record payments; assist with basic reconciliations.
• Communicate upcoming events and ordering deadlines to Franchisees.

Skills

Highly organised

Data entry

MS Office Excel

Professional communication

Fast-moving environment

Self-motivated

Learn quickly

Canva (basic)

Tools

POS System

Xero

Canva

Job description

Part Time 20+30 hours p/w | Oxley / Brisbane Area

Join a fast-paced, growing import and retail team!
SS Imports Pty Ltd is seeking a proactive and organised Administration Assistant to support our import operations, stock control processes, retail stores, and warehouse team. This is an excellent opportunity for an organised individual to join a rapidly growing wholesale company which partners with one of the fastest growing discount variety chains in Australia.

About the role

Reporting to the Operations Manager, this role is the link between the wholesale arm and over 50 retail stores across Australia. In this multifaceted administration role, you will assist with container management, ordering, stock control, marketing support, and communication across the Silly Solly's Franchise Network. You'll work closely with our Oxley Warehouse, 3PL partners and national franchise stores to ensure smooth and timely operations.

Key responsibilities

• Enter all containers and purchase orders into POS System
• Enter all store orders for retail stores into POS System
• Update product information, including descriptions and imagery
• Prepare and file shipping documents
• Schedule container deliveries and pickups
• Coordinate order changes, and stock movement with our Oxley Warehouse and 3PL providers
• Coordinate daily warehouse plan with the team ensuring smooth operations in the warehouse
• Monitor stock levels and support stock replenishment planning
• Create, update and distribute weekly stock lists
• Communicate with the retail stores about re-orders using sales and store data
• Generate invoices and distribute as required
• Record payments and assist with basic reconciliations
• Report weekly Franchisee sales
• Create flyers and simple marketing materials for Franchisees (Facebook and other media)
• Communicate upcoming events, promotions, updates and ordering deadlines to Franchisees
• Assist with other administrative tasks as required

About you

• Highly organised with excellent attention to detail
• Confident with data entry and digital systems
• Proficient in MS Office Suite in particular Excel
• Able to communicate professionally with stores, franchisees and suppliers
• Comfortable working in a fast-moving environment
• Self-motivated, reliable and eager to learn
• Experience with Xero is ideal
• Basic Canva or graphic design skills are an advantage.

Why Join Us?

• Rapidly growing Franchise operation
• Varied role with opportunities to grow
• Stable and expanding national retail group