Administration and Accounts Officer

ACE Recycling Group; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

ACE Recycling Group in Sydney is seeking an experienced Administration and Accountant Officer to join our Smithfield team on a full-time basis. You will handle administration, accounting and logistics coordination to support daily operations.

Responsibilities include record keeping, invoicing, payments, reconciliations and reporting, plus coordination with various departments for smooth deliveries and schedules. Strong MYOB skills and client liaison are essential.

Qualifications

• Experience in administration, accounting or a similar role.
• Proficiency with MYOB or similar accounting software.
• Payroll processing experience is highly desirable.

Responsibilities

• Maintain records and prepare customer reports.
• Process invoices and payments; reconcile accounts.
• Coordinate deliveries and collections with operations and logistics teams.
• General office duties, email/phone management, and supplier liaison.
• Support warehouse via waste, recycling and gas supply coordination.

Skills

Administration

Accounting

MYOB

Payroll

MS Office

Education

Business administration or accounting degree (preferred)

Tools

MYOB

Job description

ACE Recycling Group Pty Ltd (ACE) is a 100% Australian-owned company established in 2014, with headquarters in Sydney and operational facilities in New South Wales, Queensland and Victoria. We specialise in sustainable recycling and management of electronic waste, batteries, solar panels and plastics, providing comprehensive, professional services to meet a wide range of customer needs.

We are accredited under the National Television and Computer Recycling Scheme (NTCRS) and certified to ISO 9001/14001/45001, AS/NZS 5377 and R2v3 standards, reflecting our commitment to quality, environmental responsibility and industry best practices.

Position Overview

We are seeking an experienced and detail-oriented Administration and Accountant Officer to join our Smithfield team on a full-time basis.

This varied role combines administration, accounting and logistics coordination to support the smooth running of our daily operations. Responsibilities include maintaining records, preparing customer reports, processing invoices and payments, reconciling accounts, and coordinating deliveries and collections.

Key Responsibilities

Record Keeping and Reporting

• Manage monthly inward recording.
• Prepare and deliver external customer reports.
• Handle monthly invoicing and financial reporting.

General Administration

• Oversee general office tasks, including managing phone calls, emails and correspondence.
• Respond to customer and supplier queries and provide information as needed.
• Coordinate with various departments to provide operational support and ensure smooth daily operations.
• Work closely with the operations team to arrange daily work schedules and confirm delivery timelines.
• Assist with scheduling appointments, meetings and travel arrangements.
• Support warehouse operations by managing services such as general waste, metal bin recycling and gas supply.
• Perform general administrative tasks as required.

Logistics Coordination

• Coordinate the logistics of incoming and outgoing shipments, ensuring accurate documentation and timely delivery.
• Collaborate with suppliers, freight forwarders and internal teams to manage and track shipments and deliveries.
• Assist the logistics team in arranging freight for internal transfers and external collections.
• Manage daily delivery and collection bookings.

Accounting

• Process accounts payable and receivable.
• Verify and record invoices using MYOB accounting software.
• Prepare weekly payment schedules and ensure timely reconciliation of accounts with the general ledger.
• Perform bank reconciliations and respond to queries related to accounts receivable and payable.

Qualifications and Experience

• Proven experience in administration, accounting or a similar role.
• Strong proficiency in MYOB or similar accounting software.
• Experience with payroll processing is highly desirable.
• Exceptional organisational and multitasking skills, with a keen eye for detail.
• Experience in logistics coordination or operations support is an advantage.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel and Outlook.
• Ability to work independently and collaboratively in a team environment.
• Tertiary qualifications in business administration, accounting or a related field are preferred but not mandatory.

What We Expect from You:

• A proactive and solution-oriented mindset.
• A high level of professionalism and the ability to handle confidential information.
• Strong interpersonal skills to liaise effectively with internal teams, suppliers and clients.
• Adaptability and willingness to take on varied responsibilities in a growing business.
• Strong attention to detail and a reliable approach to maintaining accurate data.
• Ability to work unsupervised, show initiative, manage competing deadlines and solve problems independently.

Experience and Languages

Administration experience: At least one year.