Accounts & Administration

Phoenix EMS; Newcastle-Maitland; Vor Ort; AUD 60.000 - 80.000; Vollzeit

Zusammenfassung

Phoenix EMS in Cardiff NSW is seeking an Accounts & Administration Officer to manage end-to-end accounts payable, accounts receivable and banking tasks while providing broad administration support. This hands-on role reports to the CFO in a busy manufacturing environment.

You will handle invoices, reconciliations and reporting, with attention to detail and the ability to juggle multiple priorities. The position offers a stable, full-time role within a manufacturing business.

Qualifikationen

• Previous experience in an accounts administration role.
• Good understanding of accounting processes, general ledger transactions and reconciliations.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and time management skills.
• Confident communication skills and a positive, team-focused attitude.
• Good Microsoft Office skills, particularly Excel and Outlook.
• The ability to work independently, take initiative and manage competing priorities.
• Experience in a manufacturing, engineering or industrial environment would be advantageous, but is not essential.

Aufgaben

• Processing supplier invoices and matching invoices to supporting documentation.
• Reconciling supplier statements and investigating discrepancies.
• Maintaining accurate supplier records.
• Preparing supplier payments for approval.
• Responding to supplier account and payment enquiries.
• Preparing and issuing customer invoices.
• Processing and allocating customer payments.
• Maintaining accurate customer records.
• Monitoring outstanding debtors and following up overdue accounts.
• Reconciling customer accounts and resolving payment discrepancies.
• Responding to customer account and invoicing enquiries.
• Updating customer portals with current information and insurances.
• Performing regular bank reconciliations to ensure accurate financial records.
• Reconciling bank transactions against the general ledger.
• Investigating and resolving discrepancies and obtaining relevant documentation for outstanding transactions.
• Processing and allocating bank receipts and payments.
• Assisting with month-end bank reconciliations and reporting.
• Processing and reconciling company credit card transactions.
• Maintaining accurate financial records and supporting month-end processes.
• Organising and coordinating catering and food orders for sales events, customer visits, training sessions and internal functions.
• Managing dietary requirements and special requests for attendees.
• Assisting with general ledger transactions.
• Managing incoming calls, emails and general office enquiries.
• Maintaining accurate electronic filing systems and documentation.
• Maintaining filing and archiving of physical accounting records.
• Retrieval of records for Auditors.
• Preparing reports, spreadsheets and general correspondence.
• Providing general administrative support to the CFO and wider team.
• Updating various registers for equipment and assets.

Kenntnisse

Attention to detail

Organisational skills

Time management

Communication skills

MS Office skills

Tools

Excel

Outlook

Jobbeschreibung

We are seeking a motivated, organised and detail-oriented Accounts & Administration Officer to join our team. Our business is a leading electrical and mechanical manufacturer based in Cardiff NSW.

This is a varied, hands-on role with a strong focus on all aspects of accounts, together with general office administration duties.

We are looking for someone who enjoys working with numbers, has excellent attention to detail and is comfortable managing multiple priorities in a busy manufacturing environment.

Reporting to the CFO, you will play a vital role in ensuring the smooth running of our day-to-day financial and administrative operations.

Key Responsibilities

Accounts Payable

• Processing supplier invoices and matching invoices to supporting documentation.
• Reconciling supplier statements and investigating discrepancies.
• Maintaining accurate supplier records.
• Preparing supplier payments for approval.
• Responding to supplier account and payment enquiries.

Accounts Receivable

• Preparing and issuing customer invoices.
• Processing and allocating customer payments.
• Maintaining accurate customer records.
• Monitoring outstanding debtors and following up overdue accounts.
• Reconciling customer accounts and resolving payment discrepancies.
• Responding to customer account and invoicing enquiries.
• Update customer portals with current information and insurances.

Bank Reconciliations

• Performing regular bank reconciliations to ensure accurate financial records.
• Reconciling bank transactions against the general ledger.
• Investigating and resolving discrepancies and obtaining relevant documentation for outstanding transactions.
• Processing and allocating bank receipts and payments.
• Assisting with month-end bank reconciliations and reporting.

General Accounts & Administration

• Processing and reconciling company credit card transactions.
• Maintaining accurate financial records and supporting month-end processes.
• Organising and coordinating catering and food orders for sales events, customer visits, training sessions and internal functions. Managing dietary requirements and special requests for attendees.
• Assisting with general ledger transactions.
• Managing incoming calls, emails and general office enquiries.
• Maintaining accurate electronic filing systems and documentation.
• Maintaining filing and archiving of physical accounting records.
• Retrieval of records for Auditors.
• Preparing reports, spreadsheets and general correspondence.
• Providing general administrative support to the CFO and wider team.
• Updating various registers for equipment and assets.

About You

To be successful in this role, you will ideally have:

• Previous experience in an accounts administration role.
• A good understanding of accounting processes, general ledger transactions and reconciliations.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and time management skills.
• Confident communication skills and a positive, team-focused attitude.
• Good Microsoft Office skills, particularly Excel and Outlook.
• The ability to work independently, take initiative and manage competing priorities.
• Experience in a manufacturing, engineering or industrial environment would be advantageous, but is not essential.

What We Offer

• A stable, full-time position within an established manufacturing business.
• A friendly, supportive and collaborative team environment.
• A varied role with exposure to different aspects of the finance function.
• The opportunity to develop your skills and contribute to the ongoing success of the business.