Administration & Accounts Officer

Nitro Crushing; Cairns Regional; On-site; AUD 60,000 - 75,000; Full time

Job summary

Nitro Crushing is seeking an organised, detail-oriented Administration & Accounts Officer to join our Gordonvale head office.

Reporting to the Finance Manager, this hands-on role combines accounts processing, invoicing, reconciliations and general administration to support our quarry operations and head office. You will help keep financial records accurate, process production data, coordinate workforce requirements and support day-to-day operations in an operational environment.

Qualifications

• Experience in administration or accounts role.
• Experience with invoices, receipts and reconciliations.
• Strong attention to detail and accuracy with financial records.
• Proficient with MS Office (Excel, Word, Outlook).
• Excellent organisational and time-management skills.

Responsibilities

• Process supplier invoices, receipts and supporting docs for reconciliation.
• Assist with accounts payable/receivable administration.
• Process production data and prepare information for customer invoicing.
• Check and process operational docs to support timely invoicing.
• Maintain organised financial records and resolve discrepancies.
• Enter data across business systems accurately.
• Assist with general accounts administration and reporting.

Skills

Administration

Accounts processing

Invoicing

Reconciliations

Excel

Word

Outlook

Payroll processing

Timesheets

Education

Certificate III in Business Administration

Certificate IV in Business Administration

Certificate in Accounting/Bookkeeping

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Nitro Crushing is seeking an organised, detail-oriented Administration & Accounts Officer to join our team at our Gordonvale head office.

Reporting to the Finance Manager, this is a varied, hands-on role combining accounts processing, invoicing, reconciliations and general administration to support our quarry operations and head office.

You will play an important role in keeping our financial records accurate, ensuring production information is processed correctly, coordinating workforce requirements and supporting the smooth day-to-day running of the business.

We are looking for someone who takes pride in their work, can manage competing priorities and is confident handling both financial and administrative responsibilities in an operational environment.

NITRO CRUSHING

About the role

Nitro Crushing is seeking an organised, detail-oriented Administration & Accounts Officer to join our team at our Gordonvale head office.

Reporting to the Finance Manager, this is a varied, hands-on role combining accounts processing, invoicing, reconciliations and general administration to support our quarry operations and head office.

You will play an important role in keeping our financial records accurate, ensuring production information is processed correctly, coordinating workforce requirements and supporting the smooth day-to-day running of the business.

We are looking for someone who takes pride in their work, can manage competing priorities and is confident handling both financial and administrative responsibilities in an operational environment.

Key responsibilities

Accounts & Financial Administration

• Process supplier invoices, receipts and supporting documentation, ensuring records are accurate and ready for reconciliation.
• Assist with accounts payable and accounts receivable administration.
• Process production data and prepare information for customer invoicing.
• Check and process operational documentation to support accurate and timely invoicing.
• Maintain organised financial records and assist with resolving invoice and documentation discrepancies.
• Enter and maintain data accurately across relevant business systems.
• Assist with general accounts administration and financial reporting as required.

General Administration & Operations Support

• Provide day-to-day administrative support to head office and site-based teams.
• Coordinate travel arrangements, including flights, accommodation and ground transport for crew mobilisation and demobilisation.
• Collect, check and enter employee timesheets to support payroll processing.
• Update and upload daily reports for quarry sites.
• Support stock control of personal protective equipment (PPE) and office supplies.
• Coordinate food and perishable supplies for remote sites.
• Manage employee medical bookings, records and associated documentation.
• Support employee onboarding, including collecting documentation, preparing induction materials and setting up staff files.
• Maintain employee records, training logs, registers and site access information.
• Manage incoming calls and emails professionally and promptly.
• Prepare reports and correspondence as required.
• Assist with work health and safety (WHS) recordkeeping, document control and audit preparation.

About you

• Previous experience in administration, accounts or a similar office-based role.
• Experience processing invoices, receipts, reconciliations or financial data.
• Strong attention to detail and a high level of accuracy when handling financial and employee records.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Strong organisational and time-management skills, with the ability to manage competing priorities.
• Clear written and verbal communication skills.
• The ability to handle confidential financial and employee information with discretion.
• A reliable, proactive approach and the ability to work independently as well as part of a small team.
• A current Australian driver's licence.

A Certificate III or IV in Business Administration, Accounting or Bookkeeping would be advantageous but not essential.

Experience in mining, quarrying, construction or another operational industry would also be highly regarded.

About us

Nitro Crushing is a Queensland-based provider of mobile crushing, screening and conveying services. Established in 2007, we work with clients across the mining, quarrying and civil sectors.

We are committed to delivering safe, efficient and reliable services through our experienced people, dependable equipment and practical, results-driven approach.

Our business relies on accurate information, effective communication and strong administration to support our operations. We are looking for someone who will take ownership of their responsibilities and contribute positively to our team.

We look forward to hearing from you.