Business Administration and Maintenance Support Officer

Queensland Civil Solutions; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Full-time role

Learning and growth opportunities

Job summary

Queensland Civil Solutions (QCS) is seeking a Business Administration and Maintenance Support Officer in Eight Mile Plains, Brisbane. The role focuses on providing administrative support to our workshop and maintenance team, ensuring paperwork, data, and documentation are accurate and timely.

Based in our office, you will manage invoicing, PO processing, and document control while coordinating travel and site requirements.

Qualifications

• Proven experience as an Administration Officer in a fast-paced environment.
• Experience in the construction industry is essential.
• Willingness to learn and adapt to change.
• Ability to work independently and guide others when needed.
• Excellent writing skills are required.
• Strong analytical and organisational abilities.
• Familiarity with MYOB and MS Office/databases.

Responsibilities

• Provide administrative support to workshop and maintenance team.
• Serve as primary office contact for calls, queries, and supplier liaison.
• Process invoices and purchase orders; manage data entry.
• Coordinate travel and accommodation; arrange service kits.
• Maintain document management systems and accurate records.
• Develop and maintain efficient admin systems and reporting.
• Support safety, environmental, and quality management documentation.

Skills

Administration experience

Construction industry experience

Willingness to learn

Independent worker

Excellent writing

Analytical skills

Organisational skills

MS Office proficiency

Databases proficiency

Inquisitive attitude

Tools

MYOB

MS Office

Job description

Business Administration and Maintenance Support Officer

Queensland Civil Solutions – Eight Mile Plains QLD

Queensland Civil Solutions (QCS) is a privately owned and operated Civil Construction business based in Brisbane. QCS delivers projects Australia wide in some of the industry's most remote and challenging environments. With over 25 years of industry experience we pride ourselves on the high quality of service we deliver. Our team consists of long term, highly experienced operators and construction experts.

We are efficiency driven through innovation and engagement. QCS works with every partner and stakeholder to exceed industry standards in project delivery.For the QCS team 'efficiency' drives our quality standards, productivity and adaptability.

The successful candidate would be involved in providing administrative support to our Workshop and maintenance team. Ultimately, you willbe able to ensure our administrative activities run smoothly on a daily and long-term basis. You are a key part of ensuring the equipment arrives to site, compliant for project and upload all necessary information to the team.

About the role

Your key responsibility is to provide administrative support as part of theQCS team. Working within a specialist Operations and Business Managementteam you will oversee the business administration and project site requirements to support the QCS Construction teams in the field. Applicants need to demonstrate a track record in an Administration role within the construction industry in fast paced and flexible team.

Within your role you will (but not limited to);

• Performthe administrative and clerical functions within our maintenance team
• Beaprimary point of contact for the office (answering telephone, queries and liaising with clients and suppliers)
• Perform data entry, including processing of invoices and purchase orders
• Order service kits and arrange fitters for works to be done on remote projects
• Assist with the management and control of our document management system in acloud based environment
• Assist in maintaining accurate records and data using various databases, job management packages and spreadsheets
• Developand maintainefficient administrative systems and processes
• Assist in themaintenance of our safety, environmental and quality management systems
• Maintaining the asset register including monitoring all machinery maintenance records and vehicle registrations
• Preparation of Job Packs
• Scheduleand coordinatetravel and accommodation
• Assist with the preparation of business reporting
• Undertake office based procurement activities
• General office support e.g. photocopying, filing and scanning

This full time role is office based from Monday to Friday.

Benefits and perks

This a full time permanent position within a rapidly expanding privately owned company. The successful candidate will be given the opportunity to learn and grow within the Company.

We are a committed and close team at QCS.

Skills and experience

Applicants will need to show;

• Provenexperience as a Administration Officer being able to demonstrate an ability to manage and assist in a broad range of office based roles
• Proven experience in the construction industry
• A willingness to learn
• An ability to work independently and at times guide others
• Excellent writing skills
• Strong analytical and organisational skills
• Knowledge of online data entry and document management tools such as MYOB
• A high proficiencyin databases and MS computer packages
• A mature approach to the workplace, an ability to complete tasks and adapt to change within a fast paced environment
• Ability to work with varying seniority levels, including staff, manager, clients and suppliers
• Aninquisitive attitude to the workplace. We are a team that learns from each other
• A positive approach to business processes and reporting