Accounts Administrator / Accounts Officer

4020 Consult; Brisbane; On-site; AUD 65,000 - 80,000; Full time

Job summary

4020 Consult is seeking an Accounts & Administration Officer to join a busy North Brisbane team. This varied role combines dry hire contract management, accounts payable, invoicing and general administration to keep contracts and supplier accounts up to date.

You will work closely with the operations team to ensure invoices are accurate, supplier statements align with project needs and administrative tasks are handled efficiently.

Qualifications

• Experience in accounts administration, accounts payable or a similar finance administration role.
• Invoicing, reconciliations and general accounts processing experience.
• Strong organisational skills and excellent attention to detail.
• Confident communication and ability to build positive relationships with customers and suppliers.
• Proactive, practical approach with ability to manage competing priorities.
• Experience with Xero would be highly regarded.

Responsibilities

• Setting up new clients and projects in Xero and Upvise.
• Preparing and managing dry hire contracts and agreements in line with project requirements.
• Preparing monthly hire invoices and final invoices at the completion of hire.
• Managing customer relationships and responding to billing queries.
• Monitoring equipment movements, stand-downs and project information.
• Processing damage charges and other client on-charge invoices.
• Processing supplier invoices through Xero.
• Setting up new suppliers and completing credit applications.
• Reconciling monthly supplier statements and company credit cards.
• Answering incoming calls and assisting with general enquiries.

Skills

Accounts administration

Accounts payable

Invoicing

Reconciliations

Customer relations

Attention to detail

Tools

Xero

Upvise

Job description

Accounts Administrator / Accounts Officer

We're seeking an Accounts & Administration Officer to join a busy team based in North Brisbane. This is a varied, hands-on role combining dry hire contract management, accounts payable, invoicing and general business administration. You'll work closely with the operations team, helping ensure contracts are managed efficiently, invoices are accurate and supplier accounts are up to date.

Key responsibilities

• Setting up new clients and projects in Xero and Upvise


• Preparing and managing dry hire contracts and agreements in line with project requirements


• Preparing monthly hire invoices and final invoices at the completion of hire


• Managing customer relationships and responding to billing queries


• Monitoring equipment movements, stand-downs and project information


• Processing damage charges and other client on-charge invoices


• Processing supplier invoices through Xero


• Setting up new suppliers and completing credit applications


• Reconciling monthly supplier statements and company credit cards


• Answering incoming calls and assisting with general enquiries

About you

• Previous experience in accounts administration, accounts payable or a similar finance administration role


• Experience with invoicing, reconciliations and general accounts processing


• Strong organisational skills and excellent attention to detail


• Confident communication skills and the ability to build positive relationships with customers and suppliers


• A proactive, practical approach with the ability to manage competing priorities


• Good computer skills and the ability to pick up new systems quickly


• Experience with Xero would be highly regarded


• Exposure to civil construction, plant hire, equipment hire or a similar industry would be advantageous

Most importantly, we're looking for the right person. Someone reliable, personable and willing to roll up their sleeves, learn the business and become a valued part of the team!

What's on Offer?

• Salary of $65,000 - $80,000 + super, depending on experience


• Full-time position based in Brendale


• A varied role with a great mix of accounts, contracts and administration


• The opportunity to work closely with an experienced operations team


• A supportive team environment where initiative and a positive attitude are valued


• The chance to develop your skills and grow with the business

If you enjoy a varied role where no two days are quite the same and you can make a genuine contribution to a busy business, we'd love to hear from you.