Administration Officer

Finlay Screening and Crushing Systems; Burpengary; On-site; AUD 55,000 - 70,000; Full time

Job summary

Finlay Screening and Crushing Systems in Burpengary (QLD) is seeking an Administration Officer to keep our office, supply chain and service operations running smoothly. You will coordinate import/export documentation, assist with accounts and hire invoicing, and support maintenance teams with fleet and service administration.

The ideal candidate has proven administrative experience, superb organisational and communication skills, is proficient in MS Office, and holds a current driver’s licence;

Qualifications

• Proven experience in busy administration, accounts, or logistics/coordination.
• Strong proficiency in MS Office (Word, Excel, Outlook).
• SAP B1 experience is an advantage.
• Excellent organisational skills and ability to manage multiple priorities under pressure.
• Strong communication and interpersonal skills.
• A current driver's licence.

Responsibilities

• Import & Export Coordination: Manage import/export documentation with customs brokers, monitor shipment arrivals, and coordinate transport of machinery from ports to Finlay depots.
• Accounts, Hire & Recharges: Assist accounts payable when required, process hire invoices, and manage customer recharges for on-site service labour and travel expenses.
• Maintenance & Fleet Support: Track and file machinery oil sample analysis reports, flagging any abnormal wear or maintenance recommendations for the service team, alongside managing fleet vehicle bookings.
• General Administration: Handle phones, running errands, raise orders/invoices, prepare quotations and assisting with booking travel.

Skills

MS Office

Organisational skills

Communication skills

Driver's license

SAP B1

Tools

SAP B1

Job description

Finlay Screening and Crushing Systems - Burpengary QLD

The Finlay Group is one of Australia's largest suppliers of mobile screening, crushing, and mineral washing equipment. Based out of our busy Head Office in Burpengary, our team thrives in a fast-paced, supportive environment where no two days are the same.

The Role

We are seeking a versatile and organised Administration Officer to keep our office, supply chain and service operations running smoothly. In this varied role you will play a key part in coordinating equipment imports/exports, assisting with the processing of accounts and hire invoicing along with supporting our service and maintenance teams.

Key Responsibilities

• Import & Export Coordination: Manage import/export documentation with customs brokers, monitor shipment arrivals, and coordinate transport of machinery from ports to Finlay depots.
• Accounts, Hire & Recharges: Assist accounts payable when required, process hire invoices, and manage customer recharges for on-site service labour and travel expenses.
• Maintenance & Fleet Support: Track and file machinery oil sample analysis reports, flagging any abnormal wear or maintenance recommendations for the service team, alongside managing fleet vehicle bookings.
• General Administration: Handle phones, running errands, raise orders/invoices, prepare quotations and assisting with booking travel.

What You Need to Succeed

• Proven experience in a busy administration, accounts, or logistics/coordination role.
• Strong proficiency in MS Office (Word, Excel, Outlook) is a must.
• SAP B1 experience is an advantage.
• Excellent organizational skills and the ability to manage multiple priorities under pressure.
• Strong communication and interpersonal skills.
• A current driver's licence.