Admin / Office Administrator

Foxy Trailers; Sydney; On-site; AUD 52,000 - 70,000; Full time

Job summary

Foxy Trailers in Western Sydney is seeking a confident, organised Admin person to join our growing business. This full-time role goes beyond reception or data entry; you will own day-to-day administration, handle customer and supplier communications, organise jobs and contractors, and ensure tasks are completed.

You will prepare quotes and invoices, manage emails and calls, coordinate deliveries, maintain records, and contribute to system improvements as the business expands.

Qualifications

• Highly organised and reliable
• confident dealing with customers
• Can work independently
• Takes initiative and solves problems
• Good computer, email and administration skills
• Comfortable preparing quotes and invoices
• Strong attention to detail
• Follows tasks through to completion

Responsibilities

• Prepare customer quotes and invoices
• Manage customer emails and phone enquiries
• Order equipment, appliances, materials and parts
• Communicate with suppliers and follow up deliveries
• Manage customer records, job files and paperwork
• Manage basic social media posts, messages and enquiries
• Book appointments and maintain schedules
• Assist with general office and business administration
• Help improve systems and processes as the business grows

Skills

Organised

Customer communication

Independent worker

Problem solving

Office software

Tools

Microsoft Office

Email management

Job description

Foxy Trailers is looking for a confident, organised and reliable Admin person to join our growing business.

This is not just a basic reception or data-entry role. We are looking for someone who can take ownership of the day-to-day administration of the business, communicate with customers and suppliers, organise jobs and contractors, and make sure things get followed through.

About the Role

Your responsibilities will include:

• Preparing customer quotes and invoices
• Managing customer emails and phone enquiries
• Ordering equipment, appliances, materials and parts
• Communicating with suppliers and following up deliveries
• Managing customer records, job files and paperwork
• Managing basic social media posts, messages and enquiries
• Booking appointments and maintaining schedules
• Assisting with general office and business administration
• Helping improve systems and processes as the business grows

About You

We are looking for someone who:

• Is highly organised and reliable
• Is confident dealing with customers
• Can work independently
• Takes initiative and solves problems
• Has good computer, email and administration skills
• Is comfortable preparing quotes and invoices
• Has strong attention to detail
• Takes responsibility and follows tasks through to completion

Experience working in manufacturing, automotive, caravans, trailers, construction or a trade-based business would be highly regarded.

The Role

We are looking for someone who can become a key part of Foxy Trailers and eventually manage most of the day-to-day office administration and coordination of the business.

Full-time position

Western Sydney

Salary negotiable depending on experience

If you are organised, proactive and enjoy taking responsibility for keeping a business running smoothly, we would like to hear from you.