Admin Assistant

Headlands Glass; Ballina Shire; On-site; AUD 43,000 - 65,000; Full time

Job summary

Headlands Glass in the Northern Rivers region is seeking a reliable Administrative Assistant to support day-to-day operations. You’ll help keep the business organized, manage communications, and provide general office support in a small, collaborative team.

Key tasks include handling phones and emails, sending quotes and invoices, processing payroll and invoicing in Xero, scheduling jobs, and liaising with suppliers. A can-do attitude, strong organisation, and attention to detail are essential.

Qualifications

• Excellent communication skills.
• Strong organisational abilities and attention to detail.
• Reliable, self-motivated and eager to learn.
• Experience in an admin role is preferred, construction/trade environment is a plus.

Responsibilities

• General administrative support including phones, emails, and filing.
• Sending quotes and invoices to customers.
• Processing payroll and invoicing using Xero.
• Scheduling jobs.
• Ordering supplies and liaising with suppliers.

Skills

Excellent communication

Organisational skills

Attention to detail

Reliable, self-motivated

Ability to work autonomously

Tools

Xero

Job description

Headlands Glass is a well-established and trusted glazing company, proudly serving the Northern Rivers region for over 30 years. We work across residential, commercial, and custom glazing projects. We take pride in delivering great results and maintaining strong relationships with our clients, suppliers, and industry partners. As a small, close-knit business, we value honesty, hard work, and a great attitude.

About Headlands Glass

Headlands Glass is a well-established and trusted glazing company, proudly serving the Northern Rivers region for over 30 years. We work across residential, commercial, and custom glazing projects. We take pride in delivering great results and maintaining strong relationships with our clients, suppliers, and industry partners. As a small, close-knit business, we value honesty, hard work, and a great attitude.

About the Role

We are looking for a reliable and proactiveAdministrative Assistant to support the smooth running of our day-to-day operations. You’ll play a key part in keeping the business organised and efficient.

Your responsibilities will include:

• General administrative support including phones, emails, and filing
• Sending quotes and invoices to customers
• Processing payroll and invoicing usingXero
• Scheduling jobs
• Ordering supplies and liaising with suppliers

What We’re Looking For

• Excellent communication skills
• Strong organisational skills and attention to detail
• Reliable, self-motivated, and ready to learn
• Previous experience in an admin role (experience in a trade or construction environment highly regarded, but not essential)
• Familiarity withXero or similar payroll/accounting systems
• Previous experience in implementing new processes and systems (highly regarded, but not essential)
• A continuous improvement mindset, always looking to improve processes and efficiencies
• Ability to workautonomously and take initiative
• Positive, team-focused attitude

Why Join Us?

• Join asupportive and down-to-earth team
• Be part of awell-established local business
• Enjoy astable, full-time role

If you're organised, dependable, and looking for a stable role where your contribution will be truly valued, we’d love to hear from you.