Administrative Assistant | Xero Payroll & Scheduling

Headlands Glass; Ballina Shire; On-site; AUD 43,000 - 65,000; Full time

Job summary

Headlands Glass in the Northern Rivers region is seeking a reliable Administrative Assistant to support day-to-day operations. You’ll help keep the business organized, manage communications, and provide general office support in a small, collaborative team.

Key tasks include handling phones and emails, sending quotes and invoices, processing payroll and invoicing in Xero, scheduling jobs, and liaising with suppliers. A can-do attitude, strong organisation, and attention to detail are essential.

Qualifications

• Excellent communication skills.
• Strong organisational abilities and attention to detail.
• Reliable, self-motivated and eager to learn.
• Experience in an admin role is preferred, construction/trade environment is a plus.

Responsibilities

• General administrative support including phones, emails, and filing.
• Sending quotes and invoices to customers.
• Processing payroll and invoicing using Xero.
• Scheduling jobs.
• Ordering supplies and liaising with suppliers.

Skills

Excellent communication

Organisational skills

Attention to detail

Reliable, self-motivated

Ability to work autonomously

Tools

Xero

Job description

Headlands Glass in the Northern Rivers region is seeking a reliable Administrative Assistant to support day-to-day operations. You’ll help keep the business organized, manage communications, and provide general office support in a small, collaborative team.

Key tasks include handling phones and emails, sending quotes and invoices, processing payroll and invoicing in Xero, scheduling jobs, and liaising with suppliers. A can-do attitude, strong organisation, and attention to detail are essential.