Accounts Payable Officer

Parratech Group; Australia; On-site; AUD 60,000 - 80,000; Full time

Job summary

Parratech Group is seeking an Accounts Payable Officer to manage invoice processing, reconciliations, and vendor communications across Australia and New Zealand. This role focuses on accurate payments, PO/docket matching, and maintaining strong supplier relationships.

The ideal candidate will demonstrate meticulous attention to detail, strong numerical skills, and intermediate Excel capabilities. Experience with subcontractor invoices and project finance is advantageous in our

Qualifications

• Proven experience in Accounts Payable and invoice processing.
• Strong numerical accuracy, attention to detail and analytical problem-solving skills.
• Intermediate Microsoft Excel skills: SUMIFS, XLOOKUP or equivalent, Pivot Tables, sorting and filtering, data validation.
• Ability to manage high-volume invoice processing, exceptional organization and time management.
• Excellent communication and stakeholder management skills.
• Experience reconciling subcontractor invoices; exposure to construction or project finance is beneficial.

Responsibilities

• Invoice Processing: handle day-to-day processing, match invoices to purchase orders and delivery dockets, reconcile subcontractor invoices.
• Recordkeeping and Management: manage inbox and organize electronic copies of invoices, obtain authorisations for invoices and payments.
• Payment Processing and Reconciliation: prepare payments and conduct account reconciliations to uphold accuracy.
• Vendor Communication and Query Resolution: respond promptly to AP queries and maintain relationships with vendors.

Skills

Accounts Payable

Invoice Processing

Excel Skills

High-Volume Processing

Communication

Vendor Management

Job description

At Parratech, we design, engineer, manufacture, and install top-tier prefabricated and site installed solutions for clients across Australia and New Zealand. Our solution-based approach drives every project we undertake, ensuring we deliver on time and to the highest standards. With a commitment to innovation, precision, and excellence, Parratech is a leader in the industry, and we are looking for talented professionals to join our dynamic team.

About Us:

At Parratech, we design, engineer, manufacture, and install top-tier prefabricated and site installed solutions for clients across Australia and New Zealand. Our solution-based approach drives every project we undertake, ensuring we deliver on time and to the highest standards. With a commitment to innovation, precision, and excellence, Parratech is a leader in the industry, and we are looking for talented professionals to join our dynamic team.

Position Summary:

As an Accounts Payable Officer at Parratech, you will be responsible for ensuring the smooth processing, reconciliation, and communication within our accounts payable function. Your role will encompass meticulous invoice processing, accurate payment management, and fostering positive relationships with our vendors.

Key Responsibilities:

1.Invoice Processing:

• Handle the day-to-day processing of invoices with efficiency and attention to detail.
• Ensure all invoices are matched accurately with corresponding purchase orders and delivery dockets.
• Reconcile subcontractor invoices against timesheets, agreed labour rates, hours worked and project codes.
• Use Excel across multiple worksheets to compare source records and build repeatable, reliable reconciliation calculations, summaries and exception reports.

2.Recordkeeping and Management:

• Maintain systematic recordkeeping by managing the Account/Subcontractor inbox and organizing electronic copies of invoices.
• Obtain necessary authorisations for invoices and payments in a timely manner.

3.Payment Processing and Reconciliation:

• Prepare payments accurately and adhere to established timelines.
• Conduct thorough account and statement reconciliations to uphold financial accuracy.

4.Vendor Communication and Query Resolution:

• Respond promptly and efficiently to Accounts Payable queries.
• Cultivate positive relationships with vendors through clear and transparent communication channels.

Key Skills:

• Proven experience in Accounts Payable and invoice processing.
• Strong numerical accuracy, attention to detail and analytical problem-solving skills, including the ability to recognize inconsistencies and investigate their causes.
• Practical intermediate Microsoft Excel skills: SUMIFS, XLOOKUP or equivalent lookup functions, Pivot Tables, sorting and filtering, and basic data validation. Ability to work across multiple worksheets and produce repeatable, reliable reconciliation calculations.
• Ability to manage high-volume invoice processing, exceptional organization and time management skills.
• Excellent communication and stakeholder management skills.
• Experience reconciling subcontractor invoices, exposure to construction or project finance is beneficial.

Parratech Values:

We Have Grit: Stay accountable when quality issues are difficult. Persist through root cause, corrective action and sustainable close-out rather than accepting workarounds.

We Keep It Real: Use facts, data and transparent conversations. Surface quality risks early, challenge respectfully and communicate clearly with leaders, teams, clients and suppliers.

Do It Right – Always: Set the standard for compliance, integrity and right-first-time delivery. Never trade quality for speed, convenience or short-term outcomes.

We Care About People: Build capability rather than blame. Create systems that help people succeed, listen to frontline insight and ensure quality decisions protect our people, customers and reputation.