Accounts Payable Officer

SYPAQ Systems; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

SYPAQ Systems seeks an organised Accounts Payable professional to support supplier relationships, payment processing and month-end tasks. You will work closely with stakeholders to ensure accuracy and adherence to policies.

You will handle AP inbox, PO creation, invoice processing, vendor onboarding, and reconciliations, while assisting with month-end close and financial schedules.

Qualifications

• Previous experience in an Accounts Payable role with responsibility for invoice processing, supplier payments, reconciliations and month-end support.
• Proven ability to manage a high volume of transactions while maintaining accuracy and attention to detail.
• Strong knowledge of Accounts Payable processes, GST requirements and General Ledger coding.
• Experience reconciling supplier statements, company credit cards and expense claims.
• Well-developed organisational skills with the ability to manage competing priorities and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong communication and stakeholder relationship management skills.
• Problem-solving ability with a proactive approach to improvements.
• Ability to work independently while contributing to a team.

Responsibilities

• Monitor and action the Accounts Payable inbox, ensuring supplier queries are responded to promptly.
• Create and maintain purchase orders, ensuring invoices are matched to approved purchase orders and resolving discrepancies.
• Process supplier invoices, credits and adjustments accurately and on time, with GST compliance.
• Assist with vendor onboarding and supplier maintenance, including ABN validation and master data upkeep.
• Prepare and process weekly supplier payment runs and foreign currency payments.
• Prepare monthly subcontractor accruals and assist with month-end close activities.
• Reconcile supplier statements and investigate discrepancies.
• Manage company credit cards and expense reimbursements in line with policies.
• Process and reconcile Corporate Traveller invoices and accounts.
• Support month-end and year-end activities, including reporting and audit preparation.
• Provide financial and administrative support to the Finance team and broader business.

Skills

Accounts Payable

Invoice processing

GST knowledge

Excel proficiency

Attention to detail

Stakeholder management

Tools

Microsoft Excel

ERP system

Job description

Are you a detail-driven Accounts Payable professional who enjoys keeping things organised, accurate and running smoothly? This is an excellent opportunity to play a key role within a busy finance function, supporting supplier relationships, payment processing, reconciliations and month-end activities administration support to the wider business. You will work closely with internal stakeholders and suppliers to ensure all accounts payable activities are completed accurately, efficiently and in accordance with company policies and procedures.

This position requires you to:

• Monitor and action the Accounts Payable inbox, ensuring supplier queries and requests are responded to promptly.
• Create and maintain purchase orders, ensuring invoices are matched to approved purchase order, while resolving any discrepancies.
• Process supplier invoices, credits and adjustments accurately and on time, ensuring correct coding, GST treatment and supporting documentation requirements are met.
• Assist with vendor onboarding and ongoing supplier maintenance, including creating new suppliers, validating ABN details, verifying banking information, maintaining supplier master data and ensuring compliance with company policies.
• Prepare and process weekly supplier payment runs, foreign currency payments and urgent payments in accordance with approved schedules and controls.
• Prepare fortnightly and monthly Recipient Created Tax Invoices (RCTIs).
• Reconcile supplier statements, investigate discrepancies and resolve outstanding supplier issues.
• Manage company credit cards and employee expense reimbursements, ensuring compliance with company policies.
• Process and reconcile Corporate Traveller invoices and accounts.
• Prepare and enter monthly subcontractor accruals and assist with month-end close activities.
• Reconcile credit cards and investigate any variances.
• Support month-end and year-end activities, including reconciliations, reporting, audit preparation and financial schedules.
• Provide financial and administrative support to the Finance team and broader business as required including phones, supporting reception activities such as greeting visitors and maintaining office operations.

Experience, Skills & Qualifications We Are Seeking

• Previous experience in an Accounts Payable role with responsibility for invoice processing, supplier payments, reconciliations and month-end support.
• Proven ability to manage a high volume of transactions while maintaining a high level of accuracy and attention to detail.
• Strong knowledge of Accounts Payable processes, GST requirements and General Ledger coding.
• Experience reconciling supplier statements, company credit cards and expense claims.
• Well-developed organisational skills with the ability to manage competing priorities and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong communication and stakeholder relationship management skills.
• Demonstrated problem-solving ability with a proactive approach to identifying process improvements.
• Ability to work independently while contributing positively within a team environment.

What We Offer

• Supportive and collaborative team environment.
• Diverse role with exposure to both finance and administration functions.
• Opportunity to contribute to continuous improvement initiatives.
• Ongoing professional development and career growth opportunities.
• Competitive salary package commensurate with experience.

Veterans are encouraged to apply

SYPAQ’s Culture

We take pride in being a 100% Australian family owned business delivering world leading solutions to our clients locally and internationally. Our culture and values are important to us, hence we encourage people with the same vision to discuss how we can jointly achieve your personal and professional goals as part of our team.
We strongly believe in our VALUES, they underpin everything we do:

See something. Do something!

Achieve more together – share success.

Be Courageous – be innovative! See the opportunity, manage the risk.

Strive for excellence – master your craft.

We are family – we value honesty, respect, and compassion.

SYPAQ does not accept unsolicited approaches from third-party recruitment agencies.

ACT License: ACTLHL00000978
QLD License: LHL02458-W2B3Z
VIC License: VICLHL03075