Accounts Payable Officer

Parratech Group Pty Ltd; Sydney; On-site; AUD 65,000 - 75,000; Full time

Job summary

Parratech Group Pty Ltd in Sydney is seeking an Accounts Payable Officer to join our finance team, overseeing invoice processing, matching to purchase orders, and timely payments to vendors. The role emphasizes accuracy and efficient workflow support across projects in Australia and New Zealand.

You will reconcile subcontractor invoices, manage high-volume processing, and use Excel for reliable reconciliations and reports.

Qualifications

• Proven experience in Accounts Payable and invoice processing.
• Strong numerical accuracy, attention to detail and analytical problem-solving skills, including the ability to recognize inconsistencies and investigate their causes.
• Practical intermediate Microsoft Excel skills: SUMIFS, XLOOKUP or equivalent lookup functions, Pivot Tables, sorting and filtering, and basic data validation.
• Ability to work across multiple worksheets and produce repeatable, reliable reconciliation calculations.
• Ability to manage high-volume invoice processing, exceptional organization and time management skills.
• Excellent communication and stakeholder management skills.
• Experience reconciling subcontractor invoices, exposure to construction or project finance is beneficial.

Responsibilities

• Handle the day-to-day processing of invoices with efficiency and attention to detail.
• Ensure all invoices are matched accurately with corresponding purchase orders and delivery dockets.
• Reconcile subcontractor invoices against timesheets, agreed labour rates, hours worked and project codes.
• Use Excel across multiple worksheets to compare source records and build repeatable, reliable reconciliation calculations, summaries and exception reports.
• Maintain systematic recordkeeping by managing the Account/Subcontractor inbox and organizing electronic copies of invoices.
• Obtain necessary authorisations for invoices and payments in a timely manner.
• Prepare payments accurately and adhere to established timelines.
• Conduct thorough account and statement reconciliations to uphold financial accuracy.
• Respond promptly and efficiently to Accounts Payable queries.
• Cultivate positive relationships with vendors through clear and transparent communication channels.

Skills

Accounts Payable

Invoice Processing

Excel

Pivot Tables

Stakeholder Management

Subcontractor Invoices

Tools

XLOOKUP

Job description

At Parratech, we design, engineer, manufacture, and install top-tier prefabricated and site installed solutions for clients across Australia and New Zealand. Our solution-based approach drives every project we undertake, ensuring we deliver on time and to the highest standards. With a commitment to innovation, precision, and excellence, Parratech is a leader in the industry, and we are looking for talented professionals to join our dynamic team.

Position Summary:

As an Accounts Payable Officer at Parratech, you will be responsible for ensuring the smooth processing, reconciliation, and communication within our accounts payable function. Your role will encompass meticulous invoice processing, accurate payment management, and fostering positive relationships with our vendors.

Key Responsibilities:

• Handle the day-to-day processing of invoices with efficiency and attention to detail.
• Ensure all invoices are matched accurately with corresponding purchase orders and delivery dockets.
• Reconcile subcontractor invoices against timesheets, agreed labour rates, hours worked and project codes.
• Use Excel across multiple worksheets to compare source records and build repeatable, reliable reconciliation calculations, summaries and exception reports.

2.Recordkeeping and Management:

• Maintain systematic recordkeeping by managing the Account/Subcontractor inbox and organizing electronic copies of invoices.
• Obtain necessary authorisations for invoices and payments in a timely manner.

3.Payment Processing and Reconciliation:

• Prepare payments accurately and adhere to established timelines.
• Conduct thorough account and statement reconciliations to uphold financial accuracy.

4.Vendor Communication and Query Resolution:

• Respond promptly and efficiently to Accounts Payable queries.
• Cultivate positive relationships with vendors through clear and transparent communication channels.

Key Skills:

• Proven experience in Accounts Payable and invoice processing.
• Strong numerical accuracy, attention to detail and analytical problem-solving skills, including the ability to recognize inconsistencies and investigate their causes.
• Practical intermediate Microsoft Excel skills: SUMIFS, XLOOKUP or equivalent lookup functions, Pivot Tables, sorting and filtering, and basic data validation. Ability to work across multiple worksheets and produce repeatable, reliable reconciliation calculations.
• Ability to manage high-volume invoice processing, exceptional organization and time management skills.
• Excellent communication and stakeholder management skills.
• Experience reconciling subcontractor invoices, exposure to construction or project finance is beneficial.

We Have Grit: Stay accountable when quality issues are difficult. Persist through root cause, corrective action and sustainable close-out rather than accepting workarounds.

We Keep It Real: Use facts, data and transparent conversations. Surface quality risks early, challenge respectfully and communicate clearly with leaders, teams, clients and suppliers.

Do It Right – Always: Set the standard for compliance, integrity and right-first-time delivery. Never trade quality for speed, convenience or short-term outcomes.

We Care About People: Build capability rather than blame. Create systems that help people succeed, listen to frontline insight and ensure quality decisions protect our people, customers and reputation.