Accounts & Admin Specialist — Civil Construction Projects

Certus Projects; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Certus Projects is seeking an organised Accounts & Administration Assistant to join our Mascot office in Sydney. You will support day-to-day finance and administration, collaborating with the Accounts, Commercial and Project teams to manage financial administration on civil construction projects.

Responsibilities include processing invoices, maintaining records, and assisting with compliance documentation. Strong MS Office skills, experience with Xero or Procore, and a proactive attitude are

Qualifications

• Prior experience as Accounts Assistant or Finance Administration role
• Basic knowledge of accounts payable/receivable and bookkeeping principles
• Strong attention to detail and accuracy
• Good organisational and time-management skills
• Confident written and verbal communication
• Proficiency in Microsoft Office, particularly Excel, Outlook and Word
• Ability to communicate professionally with suppliers, subcontractors and internal teams
• Proactive attitude and willingness to learn
• Experience in construction/engineering/infrastructure is a plus but not essential
• Experience with Xero and/or Procore would be advantageous

Responsibilities

• Assist with accounts payable and accounts receivable
• Assist with invoice coding, reconciliation and maintaining accurate financial records
• Maintain supplier and subcontractor records
• Communicate with suppliers, subcontractors and internal project teams regarding accounts and documentation
• Assist with employee and subcontractor compliance documentation
• Maintain accurate electronic records and filing systems
• Provide general administrative support to the Accounts, Commercial and Project teams
• Assist with other finance and administration duties as required

Skills

Attention to detail

Organisational skills

Time management

Communication skills

Proactive learning

Tools

Microsoft Excel

Outlook

Word

Xero

Procore

Job description

Certus Projects is seeking an organised Accounts & Administration Assistant to join our Mascot office in Sydney. You will support day-to-day finance and administration, collaborating with the Accounts, Commercial and Project teams to manage financial administration on civil construction projects.

Responsibilities include processing invoices, maintaining records, and assisting with compliance documentation. Strong MS Office skills, experience with Xero or Procore, and a proactive attitude are