Project Accounts Administrator

Lindsay Civil; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Lindsay Civil is seeking a hands-on project administration assistant in Sydney to support Project Managers with day-to-day tasks and to manage progress claims and invoicing. The role focuses on Excel and Xero-driven bookkeeping, file control, and documentation for multiple concurrent projects.

The successful candidate will maintain accurate project records, assist with onboarding, and ensure timely, compliant administration. Office-based, full-time position within a civil construction business.

Qualifications

• Must have strong Excel and Microsoft Office skills.
• Experience using Xero for bookkeeping.
• Background in bookkeeping or accounts administration.
• Experience preparing or managing progress claims in construction.
• Strong organisational and time-management skills.
• Attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Professional handling of confidential financial information.

Responsibilities

• Support Project Managers with day-to-day project administration.
• Manage the preparation, submission and tracking of project claims.
• Complete accounts receivable bookkeeping functions in Xero.
• Prepare and maintain project files, registers and associated documentation.
• Complete client onboarding tasks.
• Ensure project documents and records are complete, accurate and kept up to date.
• Follow up outstanding claims, approvals and reconciliations.
• Maintain consistent document control and filing processes.
• Assist with general administrative duties as required.

Skills

Excel

Microsoft Office

Education

Bookkeeping or accounts administration background

Tools

Xero

Job description

This is a hands-on role suited to someone with strong Excel and Xero skills who enjoys working with financial information, maintaining accurate project records and supporting project delivery. The successful applicant will assist Project Managers with the establishment and ongoing management of multiple concurrent project files, registers and supporting documentation. The role will have responsibility for progress claims, invoicing and general project administration.

Key responsibilities

Support Project Managers with day-to-day project administration

Manage the preparation, submission and tracking of project claims

Complete accounts receivable bookkeeping functions in Xero

Prepare and maintain project files, registers and associated documentation

Complete client onboarding tasks

Ensure project documents and records are complete, accurate and kept up to date

Follow up outstanding claims, approvals and reconciliations

Maintain consistent document control and filing processes

Assist with general administrative duties as required

About you

Strong Microsoft Office skills, particularly in Excel

Practical experience using Xero

A bookkeeping or accounts administration background

Previous experience preparing or managing progress claims, preferably in construction

Excellent organisational and time-management skills

Strong attention to detail and a high level of accuracy

The ability to manage multiple priorities and meet deadlines

Strong written and verbal communication skills

A professional approach when handling confidential financial and commercial information

The ability to follow established processes while identifying opportunities for improvement

A full-time, office-based position within an established civil construction business

A varied role combining project administration, accounts support and document control

A supportive and professional team environment

Exposure to a range of civil and electrical infrastructure projects

Location and hours

The position is based at our Gregory Hills office working Monday – Friday, 8am – 4pm.

Your experience using Excel and Xero

Any bookkeeping or accounts administration experience

Your experience with progress claims or construction project administration

Your availability to commence

Only shortlisted applicants will be contacted. We thank all applicants for their interest.