Project Finance & Claims Administrator

Lindsay Civil; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Lindsay Civil is seeking a hands-on project administration assistant in Sydney to support Project Managers with day-to-day tasks and to manage progress claims and invoicing. The role focuses on Excel and Xero-driven bookkeeping, file control, and documentation for multiple concurrent projects.

The successful candidate will maintain accurate project records, assist with onboarding, and ensure timely, compliant administration. Office-based, full-time position within a civil construction business.

Qualifications

• Must have strong Excel and Microsoft Office skills.
• Experience using Xero for bookkeeping.
• Background in bookkeeping or accounts administration.
• Experience preparing or managing progress claims in construction.
• Strong organisational and time-management skills.
• Attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Professional handling of confidential financial information.

Responsibilities

• Support Project Managers with day-to-day project administration.
• Manage the preparation, submission and tracking of project claims.
• Complete accounts receivable bookkeeping functions in Xero.
• Prepare and maintain project files, registers and associated documentation.
• Complete client onboarding tasks.
• Ensure project documents and records are complete, accurate and kept up to date.
• Follow up outstanding claims, approvals and reconciliations.
• Maintain consistent document control and filing processes.
• Assist with general administrative duties as required.

Skills

Excel

Microsoft Office

Education

Bookkeeping or accounts administration background

Tools

Xero

Job description

Lindsay Civil is seeking a hands-on project administration assistant in Sydney to support Project Managers with day-to-day tasks and to manage progress claims and invoicing. The role focuses on Excel and Xero-driven bookkeeping, file control, and documentation for multiple concurrent projects.

The successful candidate will maintain accurate project records, assist with onboarding, and ensure timely, compliant administration. Office-based, full-time position within a civil construction business.