Construction Admin & Project Coordination Specialist

Private Advertiser; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

4 weeks paid annual leave

Paid public holidays

Ongoing training and development

Career progression

Stable position with an established公司

Job summary

Private Advertiser is seeking an experienced Office Administrator in Sydney to support day-to-day administration for building projects, from quoting to job management and client communication.

The role involves coordinating estimators and supervisors, handling quotes, contracts, insurance, and supplier pricing, while maintaining records and responding to inquiries. Strong MS Office skills and knowledge of construction processes are essential.

Qualifications

• Previous experience in a similar administration role, preferably within the building, construction or property industry.
• Experience working with job management or construction management software.
• Experience with Xero or similar accounting software.
• Strong Microsoft Office skills, particularly Word, Excel and Outlook.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.

Responsibilities

• Entering new quotes and jobs into the company’s job management system.
• Preparing and submitting quotes to clients through the job management system.
• Reviewing reports for formatting, grammar and accuracy prior to submission to clients.
• Preparing and applying for Home Owners Warranty insurance.
• Submitting remedial development applications through the NSW Government planning portal.
• Scheduling and coordinating estimator and supervisor inspections and appointments.
• Preparing and submitting purchase orders.
• Assisting with accounts payable and general financial administration.
• Responding professionally to phone and email enquiries.
• Preparing Home Building Contracts and submitting them to clients within required timeframes.
• Assisting estimators and supervisors with obtaining supplier and subcontractor pricing.
• Supporting supervisors with the administration of active jobs, including variations, extensions of time and client updates.
• Maintaining and updating internal systems and records.
• Monitoring and ordering office supplies.
• General office administration and other duties as required.

Skills

Microsoft Office

Organisational skills

Time management

Communication

Tools

Job management software

Xero

Job description

Private Advertiser is seeking an experienced Office Administrator in Sydney to support day-to-day administration for building projects, from quoting to job management and client communication.

The role involves coordinating estimators and supervisors, handling quotes, contracts, insurance, and supplier pricing, while maintaining records and responding to inquiries. Strong MS Office skills and knowledge of construction processes are essential.