Vienna Office & Production Operations Coordinator – Aerospace

Embention; Wien; Vor Ort; EUR 42.000 - 56.000; Vollzeit

Zusammenfassung

Embention is expanding its Vienna presence and seeks an Office Coordinator to support day-to-day operations, logistics, and production activities at the Vienna site. You will manage reception, visitor handling, mail, shipments, inventory, and general office needs in a fast-paced engineering environment.

The role requires German as a native language and a high level of English, strong organizational skills, and a hands-on, service-oriented mindset to ensure smooth operations and effective

Qualifikationen

• Experience in office coordination, reception, logistics, administration, production support, or a similar role.
• Familiarity with ERP or inventory management systems.
• Knowledge of Odoo ERP.
• Interest in technology and willingness to learn new tools and processes.

Aufgaben

• Ensure the smooth day-to-day operation and organization of the Vienna office.
• Manage reception, visitors, phone calls, meeting rooms, and general office needs.
• Coordinate office services, supplies, maintenance, and other daily requirements.
• Manage deliveries, shipments, returns, and courier services, including preparation and tracking of packages.
• Support inventory and material management, keeping records and movements updated in Odoo.
• Provide hands-on operational support to electronics production area and related tasks.
• Support onboarding of new team members and preparation of their workplace.
• Handle general administrative and document management tasks.
• Coordinate with teams to support operational needs of the Vienna site.

Kenntnisse

German (native)

English (high)

Organizational skills

Office administration

Tools

Odoo

Jobbeschreibung

Embention is expanding its Vienna presence and seeks an Office Coordinator to support day-to-day operations, logistics, and production activities at the Vienna site. You will manage reception, visitor handling, mail, shipments, inventory, and general office needs in a fast-paced engineering environment.

The role requires German as a native language and a high level of English, strong organizational skills, and a hands-on, service-oriented mindset to ensure smooth operations and effective