Office & Technical Operations Coordinator | Aeronautical industry

Embention; Wien; Vor Ort; EUR 42.000 - 56.000; Vollzeit

Zusammenfassung

Embention is expanding its Vienna presence and seeks an Office Coordinator to support day-to-day operations, logistics, and production activities at the Vienna site. You will manage reception, visitor handling, mail, shipments, inventory, and general office needs in a fast-paced engineering environment.

The role requires German as a native language and a high level of English, strong organizational skills, and a hands-on, service-oriented mindset to ensure smooth operations and effective

Qualifikationen

• Experience in office coordination, reception, logistics, administration, production support, or a similar role.
• Familiarity with ERP or inventory management systems.
• Knowledge of Odoo ERP.
• Interest in technology and willingness to learn new tools and processes.

Aufgaben

• Ensure the smooth day-to-day operation and organization of the Vienna office.
• Manage reception, visitors, phone calls, meeting rooms, and general office needs.
• Coordinate office services, supplies, maintenance, and other daily requirements.
• Manage deliveries, shipments, returns, and courier services, including preparation and tracking of packages.
• Support inventory and material management, keeping records and movements updated in Odoo.
• Provide hands-on operational support to electronics production area and related tasks.
• Support onboarding of new team members and preparation of their workplace.
• Handle general administrative and document management tasks.
• Coordinate with teams to support operational needs of the Vienna site.

Kenntnisse

German (native)

English (high)

Organizational skills

Office administration

Tools

Odoo

Jobbeschreibung

At Embention, we have been driven since 2007 by a clear mission: Enabling drones to populate our skies.

We provide over 700 customers across 70 countries with safety-critical avionics and high-performance components, for advanced air mobility (AAM) including UAVs and eVTOL aircraft, all developed in compliance with the highest aeronautical certification standards (DO178C, DO254, STANAG, etc.).

Our technology supports a wide range of programs, from defense and security applications to urban air mobility, cargo transport, and even space-related recovery projects.

The core of Embention is our R&D organization, with more than 150 engineers across multiple disciplines. Together with the rest of the team, we are a global organization of 200+ professionals aligned around one mission.

Today, Embention has a strong presence in Spain, a growing local team in Los Angeles (USA), and a high-tech production facility in Abu Dhabi (UAE).

As part of our strategic growth, we are now strengthening our footprint in Vienna.

If you have a strong background in flight dynamics, control systems, and simulation and want to work on technology that is ultimately validated in real aircraft, we would love to meet you.

What would your mission be?

You will support the day-to-day operations of our Vienna office, ensuring that the workplace runs smoothly while providing hands‑on support across office administration, logistics, and production activities.

This is a highly versatile role for someone who enjoys combining organization and administrative tasks with practical, hands‑on work in a technological and engineering environment.

Which will be your responsibilities?

• Ensure the smooth day-to-day operation and organization of the Vienna office.
• Manage reception, visitors, phone calls, meeting rooms, and general office needs.
• Coordinate office services, supplies, maintenance, and other daily requirements.
• Manage deliveries, shipments, returns, and courier services, including the preparation and tracking of packages.
• Support inventory and material management, keeping records and movements updated in Odoo.
• Provide hands‑on operational support to our electronics production area, assisting with different preparation and production‑related tasks.
• Support the onboarding of new team members and the preparation of their workplace.
• Handle general administrative and document management tasks.
• Coordinate with different teams to support the operational needs of the Vienna site.
• Native‑level German and a high level of English, both written and spoken.
• Strong organizational skills and attention to detail.
• A hands‑on and practical mindset, with confidence carrying out both administrative and operational tasks.
• Good communication skills and a service‑oriented approach.
• Ability to prioritize and manage different tasks independently.
• Adaptability and willingness to support different areas according to the needs of the organization.
• Comfortable working with computers, digital tools, and technical equipment.

What do we value?

• Previous experience in office coordination, reception, logistics, administration, production support, or a similar role.
• Experience handling shipments, inventory, materials, or warehouse‑related tasks.
• Previous exposure to electronics, manufacturing, or a technical environment.
• Familiarity with ERP or inventory management systems.
• Knowledge of Odoo ERP.
• Interest in technology and willingness to learn new tools and processes.
• Knowledge of additional languages.

Why this role matters?

• This role will be key to the daily operation of our Vienna site, connecting office management, logistics, and production support.
• Your work will help ensure that our team has the materials, resources, and operational support needed to work efficiently while contributing directly to the growth of Embention's presence in Vienna.

Embention is an equal opportunity employer. Recruitment decisions are made based on experience, qualifications, and alignment with role requirements.