Operations & Administration Coordinator (m/f/d)

Digicust; Wien; Hybrid; EUR 33,000 - 40,000; Full time

Job summary

Digicust in Vienna is hiring an Operations & Administration Coordinator who keeps everyday processes organized, supports colleagues and leadership, and builds reliable structures as the company grows. You will handle office administration, onboarding, travel, procurement and cross‑functional coordination in a hybrid, Vienna‑based setup.

Fluency in German and good English are required. A clear onboarding plan and room to grow into broader operations responsibilities are provided, with a

Qualifications

• Completed commercial education or relevant experience in administration, operations, or office management.
• Excellent organisation, accuracy, reliability, and a strong service mindset.
• Confident use of common office, collaboration, and document-management tools.
• Fluency in German and good English skills.
• Proactive working style managing several priorities.

Responsibilities

• Coordinate office administration, suppliers, appointments, travel, and recurring tasks.
• Prepare documents, maintain records, and keep internal information accurate.
• Support onboarding, team events, purchasing, invoices, and external partners.
• Improve simple administrative workflows with clear checklists and routines.
• Handle confidential information with care and follow up on actions.
• Provide practical support to leadership and the wider team.

Skills

Organization

Attention to detail

Service mindset

German fluency

English skills

Education

Commercial education

Tools

Office tools

Document management

Job description

Operations & Administration Coordinator (m/f/d)

Great teams move faster when the details are handled with care. As our Operations & Administration Coordinator, you will keep everyday processes organised, support colleagues and leadership, and create reliable structures as Digicust grows. You will be the person who notices what is missing, follows through, and makes work easier for everyone.

Great teams move faster when the details are handled with care. As our Operations & Administration Coordinator, you will keep everyday processes organised, support colleagues and leadership, and create reliable structures as Digicust grows. You will be the person who notices what is missing, follows through, and makes work easier for everyone.

Key Responsibilities:

• Coordinate office administration, suppliers, appointments, travel, and recurring operational tasks
• Prepare documents, maintain records, and keep internal information accurate and accessible
• Support onboarding, team events, purchasing, invoices, and communication with external partners
• Improve simple administrative workflows and introduce clear checklists and routines
• Handle confidential information with care and follow up on open actions reliably
• Provide practical support to leadership and the wider team as priorities change

Requirements:

• Completed commercial education or relevant experience in administration, operations, office management, or assistance
• Excellent organisation, accuracy, reliability, and a strong service mindset
• Confident use of common office, collaboration, and document-management tools
• Professional fluency in German and good English skills
• A proactive working style and confidence managing several small priorities at once
• Residency and work authorization in Austria

What We Offer:

• A varied role with visibility across the whole company
• Clear ownership and the opportunity to improve how a growing team operates
• Hybrid work with a collaborative base in Vienna
• Short decision paths, modern tools, and a supportive international team
• A structured onboarding plan and room to grow into broader operations responsibilities

For employment in Austria, the current minimum gross monthly salary for this position under the Austrian IT Collective Agreement 2026, occupational group ST1 (entry level), is EUR 3,267, paid 14 times per year on a full-time basis. The collective-agreement minimum applicable on the actual start date will apply. We are willing to offer a market-aligned overpayment depending on qualifications, relevant experience, and the final scope of responsibilities.

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