Kaufmann/-frau - Büromanagement

Arbeitsagentur; Leoben; Vor Ort; EUR 23.000 - 28.000; Teilzeit

Benefits dieser Stelle

Flexible working hours

Leoben office

International environment

Growth opportunities

Long-term role

Collaborative culture

Zusammenfassung

HOT Engineering GmbH in Leoben seeks a reliable Office Assistant to support daily operations and act as a touchpoint for colleagues, visitors and suppliers.

You will manage general admin tasks, handle calls and correspondence, coordinate meetings and travel, prepare documents, assist with onboarding and HR admin, and support several departments with a proactive, hands-on approach.

Qualifikationen

• Very good German and English skills, both written and spoken.
• Strong organisational and administrative skills.
• Structured, accurate and reliable way of working.
• Good communication and a friendly, professional manner.
• Experience in office administration or reception is an advantage.

Aufgaben

• Managing general office administration and ensuring smooth day-to-day operation of the Leoben office.
• Handling incoming calls, emails, mail and deliveries, and welcoming visitors.
• Coordinating meeting rooms, appointments, business trips and internal events.
• Managing office supplies and coordinating with external providers.
• Preparing, formatting and maintaining documents, spreadsheets, presentations, files and internal records.
• Assisting with basic finance administration, including invoices and travel expenses.
• Onboarding support and HR administrative tasks for colleagues.
• Providing general administrative support to different departments as required.

Kenntnisse

German

English

Organizational skills

Communication skills

Multitasking

Discretion

Tools

Microsoft Teams

Outlook

Word

Excel

PowerPoint

Jobbeschreibung

20-40 hours per week | Based in Leoben

Your Role

HOT Engineering GmbH is looking for a reliable, organised and service-oriented Office Assistant to support the smooth day-to-day operation of our Leoben office.

In this role, you will be an important point of contact for colleagues, visitors, clients and external service providers and will support our team with a broad range of administrative and organisational tasks.

We are looking for someone who enjoys keeping things organised, takes responsibility for day-to-day office matters and contributes to a professional and welcoming working environment.

Your Responsibilities

• Managing general office administration and ensuring the smooth day-to-day operation of the Leoben office
• Handling incoming calls, emails, mail and deliveries, as well as welcoming visitors, clients and business partners
• Coordinating meeting rooms, appointments, business trips and internal events
• Managing office supplies and coordinating with external service providers, suppliers and building management
• Preparing, formatting and maintaining documents, spreadsheets, presentations, files and internal records
• Supporting basic finance-related administration, including invoice processing, travel expenses and related documentation
• Assisting with onboarding, general HR administration and organisational requests from colleagues
• Providing general administrative and organisational support to different departments as required

Your Profile

We are looking for a well-organised and dependable person who enjoys working with people and has a hands‑on approach to office administration.

You should bring:

• Very good German and English skills, both written and spoken
• Strong organisational and administrative skills
• A structured, accurate and reliable way of working
• Good communication skills and a friendly, professional manner
• Confidence in dealing with colleagues, clients, suppliers and other external contacts
• Good knowledge of Microsoft Teams & Office, particularly Outlook, Word, Excel and PowerPoint
• The ability to manage several tasks and priorities at the same time
• A proactive and practical mindset
• A high level of discretion and reliability
• Previous experience in office administration, reception, team assistance or a similar role is an advantage
• Experience in an international company or technical environment is a plus, but not required.

What We Offer

• A varied administrative role in an international company
• A friendly and professional working environment
• Close cooperation with colleagues across different departments
• An international environment with clients and projects across Europe, the Middle East, Africa and beyond
• A broad range of responsibilities and the opportunity to work independently
• Flexible working hours between 20 and 40 hours per week
• A workplace at our Leoben office
• Short decision‑making processes and a hands‑on working culture
• A long‑term position with the opportunity to grow into additional responsibilities over time

For legal reasons, we would like to point out that the minimum gross monthly salary for this position according to the applicable Austrian collective agreement is EUR 2.303,13 (full-time basis). The actual remuneration will reflect qualifications and professional experience, with overpayment depending on the individual profile.

More information: http://www.hoteng.com