Remote Executive Assistant to CEO — Proactive & AI-Savvy

Uptalent.Io; Neuquén; Remote; ARS 60,924,000 - 106,616,000; Full time

Benefits offered by this job

15 days PTO

100% remote (LATAM-based)

US time overlap (overlap required)

High-trust partnership

Direct impact on operations

Job summary

Uptalent.Io is seeking an Executive Assistant to the CEO for a fast-moving Legal-Tech startup. You will anticipate needs, manage the CEO's inbox, calendar, travel, and conferences, and partner with internal and external stakeholders to keep operations smooth.

You bring proven EA experience or strong related tech-savvy background, superior organizational skills, and a proactive mindset. You will use AI tools to research and propose solutions, maintaining discretion and professional communication.

Qualifications

• Proven EA experience or strong related experience with tech aptitude.
• Travel planning chops with complex itineraries.
• Outstanding organizational and time-management skills, time-zone accuracy.
• Proactive, flexible mindset; identify needs and propose solutions.
• Comfort using AI tools to research and solve problems.
• Strong written and verbal communication in professional interactions.

Responsibilities

• Own the CEO's inbox — triage, draft responses, prioritize and ensure timely replies.
• Manage the CEO's calendar across time zones and resolve conflicts.
• Handle all travel end-to-end — flights, hotels, cars, and rebooking.
• Oversee conference prep and logistics — organizers, rentals, shipping, flights.
• Coordinate outbound logistics with vendors and conference organizers.
• Act as liaison between CEO and stakeholders (vendors, partners, household manager).
• Take on business admin and personal logistics to keep both sides covered.
• Identify repetitive tasks and help automate or systematize workflows.
• Support special projects and research with AI tooling and recommendations.
• Maintain confidentiality with sensitive information.

Skills

Executive Assistant experience

Travel planning

Time management

Proactive problem solving

AI tool proficiency

Strong communication

Google Workspace

Tools

Notion

AI tools

Google Workspace

Job description

Uptalent.Io is seeking an Executive Assistant to the CEO for a fast-moving Legal-Tech startup. You will anticipate needs, manage the CEO's inbox, calendar, travel, and conferences, and partner with internal and external stakeholders to keep operations smooth.

You bring proven EA experience or strong related tech-savvy background, superior organizational skills, and a proactive mindset. You will use AI tools to research and propose solutions, maintaining discretion and professional communication.