Remote Executive Assistant to CEO — Drive Ops & Decisions

Wall Street Quants

Comisión de Fomento de Perú

Remote

ARS 14,367,000 - 16,902,000

Full time

8 days ago

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Benefits offered by this job

Fully remote

Direct working relationship with CEO

Ownership over operations

Performance reviews

Chance to grow into full-time

Job summary

Wall Street Quants seeks an exceptionally resourceful Executive Assistant to increase the CEO's effectiveness in a fast-paced, high-trust role. You will attend meetings, document decisions, execute tasks, and manage scheduling with a focus on reducing CEO workload.

Responsibilities include calendar management, research, travel coordination, and creating concise daily digests. The role emphasizes ownership, initiative, and confidentiality in a fully remote setup.

Qualifications

At least three years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or similar operator.
Previous experience directly supporting a founder, entrepreneur, or C-level executive is strongly preferred.
Excellent written and spoken English.
Exceptional organization and attention to detail.
Strong judgment and the ability to operate with incomplete information.
Demonstrated history of proactive problem-solving, taking ownership, and closing loops.
Ability to communicate complicated information clearly and concisely.
Comfortable respectfully challenging an instruction when you identify a better approach, missing information, or significant risk.
High level of integrity, professionalism, discretion, and confidentiality.
Strong proficiency with Google Workspace, Slack, Zoom, and project-management platforms such as Monday.com, Asana, ClickUp, or Trello.
Comfortable learning automation tools, AI platforms, and unfamiliar technology.
Ability to distinguish between tasks you can execute independently and decisions requiring CEO approval.
Reliable computer, high-speed internet connection, quiet working environment, and backup internet access.
Availability for a consistent four-hour daily block, Monday through Friday, overlapping with US Eastern Time.
Full responsiveness and availability during scheduled working hours.
Willingness to disclose any existing employment or recurring client commitments before hiring.
No other work may conflict with the agreed working schedule.
Willingness to complete a paid practical exercise and provide verifiable professional references.

Responsibilities

Attend selected meetings and produce concise notes organized by decisions, action items, owners, and deadlines
Personally execute the maximum reasonable number of resulting action items
Assign remaining tasks and rigorously track them through completion
Manage the CEO's inbox, draft communications, surface priorities, and maintain an organized follow-up system
Produce a concise daily digest containing important updates, decisions needed, deadlines, and unresolved issues
Manage the CEO's calendar, appointments, reminders, and scheduling conflicts
Conduct detailed research involving vendors, talent, partners, services, purchases, healthcare providers, and business or personal decisions
Compare options and present clear recommendations covering cost, quality, risks, and next steps
Coordinate domestic and international travel, including flights, accommodations, transportation, reservations, itineraries, and supporting documentation
Coordinate with vendors, obtain estimates, monitor deliverables, and follow up on late or incomplete work
Track financial deadlines, receipts, payments, and administrative documentation
Coordinate healthcare, dental, fitness, wellness, and personal appointments
Convert voice notes, emails, conversations, and ideas into organized tasks with priorities, owners, and deadlines
Document recurring procedures and identify opportunities for automation, delegation, and process improvement