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Executive Assistant
Job summary
An established industry player is seeking a Senior Executive Assistant to provide high-level administrative support to senior executives. This pivotal role involves managing schedules, coordinating meetings, and handling confidential information, ensuring smooth operations within the organization. The ideal candidate will excel in diary management, call handling, and client relationship building. Join a dynamic team where your contributions will enhance communication and operational efficiency, making a significant impact on the organization's success. If you are organized, discreet, and thrive in a fast-paced environment, this is the perfect opportunity for you.
Qualifications
- Proven experience in managing executive schedules and communications.
- Strong organizational skills with a focus on confidentiality.
Responsibilities
- Manage executives' diaries and coordinate meetings effectively.
- Handle calls and emails, ensuring timely communication.
- Provide general administrative support and maintain client relationships.
Skills
Education
Line of Service
Internal Firm ServicesIndustry/Sector
Not ApplicableSpecialism
IFS Internal Firm Services OtherManagement Level
Senior AssociateJob Description & Summary
At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organization. This includes managing schedules, coordinating meetings, and handling confidential information.Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organization.
Senior Executive Assistant duties and responsibilities:
Diary Management
- Extensive management of online diaries; booking appointments and arranging meetings; updating as required
- Ensuring Executives arrive at meetings on time with appropriate documentation
- Acting as backup in managing other Executives' and Principals' diaries when their EAs are unavailable
Call management
- Handling and screening calls for Executives
- Taking and passing messages to Executives in a timely manner
Email management
- Monitoring Executives' email inboxes when they are out of the office or at meetings and taking action as necessary
Client relationships
- Maintaining and building good working relationships with Executives' clients and their assistants via phone and email communication
- Assisting other EAs during busy periods
Internal Process
- Proactive planning for meetings and follow-up actions (documents, papers needed)
- Organizing local internal and external meetings, including catering and IT requirements
- Meeting and greeting visitors
- General admin support for Partners and Executives
- Proofreading and finalizing documents such as presentations, proposals, and letters
- General filing
- Keeping Executives' contacts databases and business card storage up to date
Learning and Growth
- Exercising confidentiality, discretion, and personal sensitivity in all aspects of the role
- Complying with PwC policies and procedures
- Building a network of strong internal and external working relationships
- Assisting with organizing PwC events, including dinners and outside events
- Acting as a key resource and liaison to other business areas, fostering cross-functional relationships
Education
Degrees/Field of Study required: [Specify degrees or fields]
Degrees/Field of Study preferred: [Specify preferred degrees or fields]
Certifications
[Specify required certifications]
Required Skills
[List of required skills]
Optional Skills
[List of optional skills]
Desired Languages
[Specify languages]
Travel Requirements
[Specify travel requirements]
Available for Work Visa Sponsorship
[Yes/No]
Government Clearance Required
[Yes/No]
Job Posting End Date
May 30, 2025
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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