Administration jobs in United States

Position type: Full-time (remote)

This role is focused on candidate identification, talent mapping, screening and producing high-quality shortlists for hiring managers and senior recruiters not full end-to-end ownership of hiring. You'll use research, data tools and targeted outreach to create pipelines of relevant, well-assessed profiles across Retail, Hospitality, Perfume and related sectors.

• Build targeted search strategies per role: define keywords, boolean strings, platforms and ideal company/sector lists.
• Execute multi-channel sourcing campaigns: LinkedIn, niche job boards, industry forums, alumni networks, social media, CV databases and passive search.
• Conduct talent mapping , identify potential profiles
• Develop and maintain talent pools by specialism (retail ops, store management, sales, perfumery, hospitality F&B, corporate functions).

• Perform structured CV screening with a focus on skills, sector relevance, stability, mobility and cultural fit indicators.
• Conduct focused screening calls (20/30 mins) to validate experience, motivation, notice period, salary expectations and non-negotiables.
• Create shortlists of qualified, pre-assessed candidates per role with scoring, risk notes and recommended next steps for hiring managers.

• Craft tailored outreach messages and candidate value propositions to engage passive talent.
• Manage candidate communication during screening: set expectations, answer questions about the role/company and maintain rapport to reduce drop-out.
• Re-engage past candidates and nurture talent pools through periodic check-ins and targeted updates.
• Provide a professional and positive candidate experience timely feedback and clear next-step guidance.

• Collaborate with recruiters and hiring managers to refine briefs, clarify must-haves and prioritise search focus.
• Present concise candidate info and highlight potential red flags or risks.
• Deliver dailysearch updates: pipeline status, outreach metrics (contacts, replies, interviews set), and market observations.
• Track and record sourcing sources and outcomes in the ATS

• Keep accurate candidate records and activity logs in ATS and other platforms.
• Use recruitment tech (LinkedIn Recruiter, ATS, boolean tools, byteSpark.ai or similar) to automate sourcing, screening where appropriate and measure channel effectiveness.
• Maintain searchable talent maps and tagged candidate databases for repeat hires.

• Mid-level to junior management across Retail, Hospitality, Perfume & related areas: store managers, area managers, retail supervisors, sales leaders, visual merchandisers, perfumers assistants, front-of-house hospitality roles and corporate support functions.

• Minimum 2 years experience in sourcing / recruitment (agency preferred) with a proven track record of delivering quality shortlists.
• Strong sourcing skills and experience with LinkedIn , boolean search and niche job boards.
• Excellent telephone screening and written communication skills.
• Comfort working remotely and managing multiple searches concurrently.
• Good organisation, attention to detail and follow-through.
• Based in Dubai or able to work Dubai hours.

• Experience in Retail, Hospitality or Perfume/luxury sectors.
• Familiarity with ATS and recruitment automation tools
• Experience producing talent maps and market intelligence reports.
• Knowledge of GCC/UAE hiring practices and employment market.