UAE National_Receptionist Group Legal Corporate Services Dubai

Al-Futtaim; Dubai; On-site; AED 40,000 - 56,000; Full time

Job summary

Al-Futtaim seeks a Receptionist to manage day-to-day administrative functions and create a positive experience for visitors and staff at our Dubai offices.

You will handle front-desk duties, answer calls, coordinate meetings, and assist with travel arrangements while communicating professionally with stakeholders. Relevant experience and an associate degree are preferred; proficiency in MS Office is essential, with knowledge of Xero or MYOB advantageous.

Qualifications

• Associates Degree in a related field.
• Prior administrative experience.
• Proficiency in Microsoft Office; familiarity with Xero or MYOB preferred.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer phone calls, schedule meetings, and support visitors.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Make travel arrangements for senior staff.
• Exhibit polite and professional communication with stakeholders.

Skills

Excellent communication

Strong organizational skills

Proactive approach

Attention to detail

Education

Associates Degree in a related field

Tools

Microsoft Office

Xero

MYOB

Job description

Job Description:

Job Requisition ID:178408

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the worlds most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview Of The Role:

The Receptionist plays a crucial role in managing the day-to-day administrative functions to ensure a smooth operation of the office. This includes assisting supervisors, providing support to senior staff, and exhibiting professional communication with stakeholders. Success in this role involves proactive problem-solving and creating a positive experience for office visitors and team members.

What You Will Do:

• Provide administrative support to ensure efficient operation of the office.
• Answer phone calls, schedule meetings, and support visitors.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
• Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibit polite and professional communication via phone, e-mail, and mail.
• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies.
• Assist in the development of presentations and reports as required.

Required Skills To Be Successful:

• Proficiency in Microsoft Office applications, including Word, Outlook, PowerPoint, and Excel.
• Strong organizational skills with the ability to manage multiple tasks and attention to detail.
• Excellent communication skills, both written and verbal.
• Proactive approach with a focus on creating positive experiences for office visitors and team members.

What Qualifies You For The Role:

• Associates Degree in a related field.
• Prior administrative experience.
• Proficiency in Microsoft Office, including Word, Outlook, PowerPoint, and Excel.
• Knowledge of Xero or MYOB packages is an advantage.

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

Requirements: