UAE National_Receptionist | Group Legal | Corporate Services | Dubai

Robinson & Co (Singapore) Pte Ltd; Dubai; On-site; AED 80,000 - 100,000; Full time

Job summary

Al-Futtaim Group in Dubai is seeking a UAE National Receptionist to support day-to-day office administration, greet visitors, answer calls, schedule meetings, and assist supervisors, ensuring smooth operations and a professional front desk experience.

The role requires strong MS Office skills, excellent written and verbal communication, and a proactive, detail-oriented approach to coordinate travel, filing, and reports. Knowledge of Xero or MYOB is an advantage.

Qualifications

• Associate's Degree in a related field.
• Proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel).
• Experience with administrative tasks and office management is preferred.
• Knowledge of Xero or MYOB is advantageous.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer phone calls, schedule meetings, and support visitors.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Complete operational requirements by scheduling and assigning administrative projects.
• Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibit polite and professional communication via phone, e-mail, and mail.
• Ensure office supplies are maintained, including inventory and vendor coordination.
• Assist in the development of presentations and reports as required.

Skills

Microsoft Office

Organizational skills

Communication skills

Proactive approach

Education

Associate's Degree in a related field

Tools

Xero

MYOB

Job description

Select how often (in days) to receive an alert:

UAE National_Receptionist | Group Legal | Corporate Services | Dubai

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview Of The Role

The Receptionist plays a crucial role in managing the day-to-day administrative functions to ensure a smooth operation of the office. This includes assisting supervisors, providing support to senior staff, and exhibiting professional communication with stakeholders. Success in this role involves proactive problem-solving and creating a positive experience for office visitors and team members.

What You Will Do

• Provide administrative support to ensure efficient operation of the office.
• Answer phone calls, schedule meetings, and support visitors.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
• Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibit polite and professional communication via phone, e-mail, and mail.
• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies.
• Assist in the development of presentations and reports as required.

Required Skills To Be Successful

• Proficiency in Microsoft Office applications, including Word, Outlook, PowerPoint, and Excel.
• Strong organizational skills with the ability to manage multiple tasks and attention to detail.
• Excellent communication skills, both written and verbal.
• Proactive approach with a focus on creating positive experiences for office visitors and team members.

What Qualifies You For The Role

• Associate's Degree in a related field.
• Proficiency in Microsoft Office, including Word, Outlook, PowerPoint, and Excel.
• Knowledge of Xero or MYOB packages is an advantage.

We're here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.