UAE HR & PRO Administrator: Onboarding, Visas & Compliance

Pipecare Group; Sharjah; On-site; AED 78,000 - 134,000; Full time

Job summary

PIPECARE Group is seeking an HR Administrator to support HR delivery, employee services, government relations, and office administration in the UAE. You will implement corporate HR policies, maintain employee records, coordinate recruitment and onboarding, and manage attendance, leave, payroll inputs, and training records to ensure regulatory compliance.

You will handle government transactions (work permits, visas, labour cards, Emirates IDs), liaise with ministries and service providers,

Qualifications

• Bachelor's degree or diploma in HR, Business Administration, Public Administration, or related field.
• 5 to 7 years of HR/PRO experience in UAE within multinational or multi-location org.
• Strong knowledge of UAE Labour Law, immigration procedures, free-zone regulations, and government service processes.
• Hands-on visa and work permit processing, employee records management, attendance and leave administration, payroll coordination, insurance administration.
• Experience with HR policies implementation in UAE regulations.
• Proficiency in Microsoft Office and HR/ERP systems; UAE government portals preferred.
• Excellent written and verbal English; Arabic a plus.

Responsibilities

• Coordinate HR administration and ensure timely communication between UAE office, regional teams, and corporate HR.
• Support recruitment by posting vacancies, screening applications, scheduling interviews, preparing offers, and completing pre-employment documentation.
• Coordinate onboarding, induction, probation follow-up, transfers, promotions, and offboarding per procedures.
• Maintain complete, accurate, confidential personnel files and HR records in the ERP system.
• Administer attendance, leave, benefits, medical insurance, payroll inputs; reconcile records and submit monthly payroll data.
• Prepare HR correspondence and employment documents (contracts, certificates, letters, notices).
• Respond to employee queries and escalate complex matters to HR management.
• Support performance-management, training, and employee-engagement activities; maintain training matrix.
• Prepare weekly/monthly HR reports; monitor document expiry dates and follow up actions.
• Support implementation of HR policies and ensure compliance with UAE labour requirements.

Skills

HR administration

Government relations

Employee records

Payroll inputs

HR policy knowledge

Arabic language (advantage)

Education

Bachelor's degree or diploma in HR / Business Administration

Tools

HR/ERP systems

Microsoft Office

UAE government portals

Job description

PIPECARE Group is seeking an HR Administrator to support HR delivery, employee services, government relations, and office administration in the UAE. You will implement corporate HR policies, maintain employee records, coordinate recruitment and onboarding, and manage attendance, leave, payroll inputs, and training records to ensure regulatory compliance.

You will handle government transactions (work permits, visas, labour cards, Emirates IDs), liaise with ministries and service providers,