Strategic Industrial Engineering Executive Assistant

NAFFCO Careers; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

NAFFCO Careers in Dubai is seeking an Executive Secretary with an Industrial Engineering background to provide comprehensive administrative and technical coordination support to senior management. The role demands strong secretarial skills, engineering know-how and the ability to monitor projects, prepare reports and coordinate across departments.

Key responsibilities include managing calendars, preparing letters and reports, maintaining confidential records, tracking projects and preparing

Qualifications

• Bachelor’s degree in Industrial Engineering or closely related discipline.
• 3–5 years in an executive secretarial/technical coordination or management-support role.
• Experience in manufacturing, engineering, or industrial organisations preferred.
• Strong administrative, organisational and follow-up skills.
• Ability to work under pressure, manage priorities and meet deadlines.
• High level of confidentiality, accuracy and attention to detail.

Responsibilities

• Manage calendars, meetings, and appointment arrangements.
• Prepare letters, reports, presentations, agendas and minutes.
• Maintain confidential records and management files.
• Track projects, action items, deadlines and deliverables.
• Analyse operational data and prepare management reports and dashboards.
• Coordinate with Sales & Marketing, planning, procurement, CRM, engineering and other teams.
• Follow up with internal teams to ensure timely completion of instructions.
• Assist with process documentation and workflow mapping.
• Organize meetings and record decisions and actions.
• Screen calls and emails, prioritising urgent matters for management.
• Handle sensitive information with discretion.

Skills

Executive support

Coordination

Report preparation

Document management

Scheduling

Communication

Education

Bachelor's degree in Industrial Engineering

Job description

NAFFCO Careers in Dubai is seeking an Executive Secretary with an Industrial Engineering background to provide comprehensive administrative and technical coordination support to senior management. The role demands strong secretarial skills, engineering know-how and the ability to monitor projects, prepare reports and coordinate across departments.

Key responsibilities include managing calendars, preparing letters and reports, maintaining confidential records, tracking projects and preparing