Executive Secretary to CEO — Engineering & Growth

METAL FORMS FZ-LLC.; Dubai; On-site; AED 134,000 - 268,000; Full time

Job summary

METAL FORMS FZ- LLC. in Dubai Production City, United Arab Emirates, seeks an Executive Secretary with mechanical/architectural/industrial engineering background and at least 1 year of experience. You will manage calendars, screen calls, draft contracts, prepare client presentations, and coordinate online campaigns while handling confidential information with discretion.

The role is full-time, morning shift, and requires strong communication and multitasking abilities in a fast-paced environment.

Qualifications

• 1-year minimum experience in similar role.
• Typing at 50+ words per minute preferred.
• Competent, with excellent communication and interpersonal skills.
• Can handle pressure and work with minimal supervision, ability to multitask.
• Exemplary ability to perform tasks with high excellence and manage interruptions.
• Candidate must be located inside UAE.

Responsibilities

• Answer and screen telephone calls and take messages; redirect inquiries as needed.
• Schedule, confirm and manage appointments; maintain executive calendars.
• Greet visitors and direct guests to appropriate destinations.
• Emails: handle, respond professionally and confidentially.
• Draft, type and prepare client contracts; brief clients with CEO/MD.
• Take dictation and respond to client inquiries on behalf of CEO/MD.
• Prepare and deliver professional client presentations.
• Conduct research, compile data and statistics for projects and pricing proposals as advised by CEO/MD.
• Manage confidential documents with discretion and professionalism.
• Coordinate online marketing campaigns across platforms like Instagram, Facebook, Twitter, etc.
• Perform additional administrative and executive support duties as required.

Skills

Telephone calls

Scheduling

Executive support

Interpersonal skills

Multitasking

Communication

Typing

Job description

METAL FORMS FZ- LLC. in Dubai Production City, United Arab Emirates, seeks an Executive Secretary with mechanical/architectural/industrial engineering background and at least 1 year of experience. You will manage calendars, screen calls, draft contracts, prepare client presentations, and coordinate online campaigns while handling confidential information with discretion.

The role is full-time, morning shift, and requires strong communication and multitasking abilities in a fast-paced environment.