Executive Secretary Industrial Engineering

NAFFCO Careers; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

NAFFCO Careers in Dubai is seeking an Executive Secretary with an Industrial Engineering background to provide comprehensive administrative and technical coordination support to senior management. The role demands strong secretarial skills, engineering know-how and the ability to monitor projects, prepare reports and coordinate across departments.

Key responsibilities include managing calendars, preparing letters and reports, maintaining confidential records, tracking projects and preparing

Qualifications

• Bachelor’s degree in Industrial Engineering or closely related discipline.
• 3–5 years in an executive secretarial/technical coordination or management-support role.
• Experience in manufacturing, engineering, or industrial organisations preferred.
• Strong administrative, organisational and follow-up skills.
• Ability to work under pressure, manage priorities and meet deadlines.
• High level of confidentiality, accuracy and attention to detail.

Responsibilities

• Manage calendars, meetings, and appointment arrangements.
• Prepare letters, reports, presentations, agendas and minutes.
• Maintain confidential records and management files.
• Track projects, action items, deadlines and deliverables.
• Analyse operational data and prepare management reports and dashboards.
• Coordinate with Sales & Marketing, planning, procurement, CRM, engineering and other teams.
• Follow up with internal teams to ensure timely completion of instructions.
• Assist with process documentation and workflow mapping.
• Organize meetings and record decisions and actions.
• Screen calls and emails, prioritising urgent matters for management.
• Handle sensitive information with discretion.

Skills

Executive support

Coordination

Report preparation

Document management

Scheduling

Communication

Education

Bachelor's degree in Industrial Engineering

Job description

Job Description:

Job Overview

We are seeking a highly organized and proactive Executive Secretary with an Industrial Engineering background to provide comprehensive administrative, technical and coordination support to senior management. The role requires strong secretarial capabilities, sound engineering knowledge and the ability to monitor projects, prepare reports and coordinate effectively across departments.

Key Responsibilities

• Manage calendars, meetings, appointments, correspondence arrangements.
• Prepare professional letters, reports, presentations, meeting agendas and minutes.
• Maintain confidential records, technical documents and management files.
• Track projects, action items, deadlines and departmental deliverables.
• Analyse operational data and prepare management reports, dashboards and presentations.
• Coordinate with Sales & Marketing team, planning, procurement, CRM team, engineering and other departments.
• Follow up with internal teams to ensure timely completion of management instructions.
• Assist with process documentation, workflow mapping and continuous-improvement initiatives.
• Organize meetings and ensure decisions and action points are properly recorded and followed up.
• Screen calls, emails and requests, prioritizing urgent matters for management.
• Handle sensitive and confidential information with discretion and professionalism.

Requirements

• Bachelor’s degree in Industrial Engineering or a closely related engineering discipline.
• Minimum 3–5 years of experience in an executive secretarial, technical coordination or management-support role.
• Previous experience in a manufacturing, engineering or industrial organisation is preferred.
• Strong administrative, organisational and follow-up skills.
• Ability to work under pressure, manage priorities and meet strict deadlines.
• High level of confidentiality, accuracy and attention to detail.

Requirements: