Secretary - Engineering

Rotana Hotels; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Rotana Hotels seeks an enthusiastic Secretary to provide comprehensive secretarial and administrative support, handling confidential matters and ensuring smooth department operations in Dubai. The role emphasizes service excellence and proactive problem solving.

Your responsibilities include organizing daily correspondence, preparing reports, screening calls, maintaining calendars, arranging meetings and travel, and acting as a vital information link within the team.

Qualifications

• Proven ability to provide secretarial and administrative support.
• Strong written and verbal communication skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Organize daily correspondence and respond or escalate as needed.
• Prepare routine documents and interpret simple messages when requested.
• Prepare, assemble and distribute reports and documents.
• Screen incoming calls and route information to the appropriate person.
• Maintain and update calendars for appointments and meetings.
• Organize filing systems and track pending items.
• Arrange meetings and take minutes.
• Serve as administrative link to relay information.
• Coordinate travel arrangements and related duties.

Skills

Communication skills

Organizational skills

Discretion & confidentiality

Job description

We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions. As a Secretary you are responsible to provide a full range of secretarial and administrative support activities, inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department whereby your role will include key responsibilities such as:

• Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate
• Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested
• Prepare, assemble and distribute various reports and documents
• Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
• Arrange for various meetings and take minutes
• Function as an administrative link to ensure that all parties receive the relevant information respectively
• Organize business travel arrangements and other duties as assigned