Engineering Administrative Assistant

Rotana Hotels; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Rotana Hotels seeks an enthusiastic Secretary to provide comprehensive secretarial and administrative support, handling confidential matters and ensuring smooth department operations in Dubai. The role emphasizes service excellence and proactive problem solving.

Your responsibilities include organizing daily correspondence, preparing reports, screening calls, maintaining calendars, arranging meetings and travel, and acting as a vital information link within the team.

Qualifications

• Proven ability to provide secretarial and administrative support.
• Strong written and verbal communication skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Organize daily correspondence and respond or escalate as needed.
• Prepare routine documents and interpret simple messages when requested.
• Prepare, assemble and distribute reports and documents.
• Screen incoming calls and route information to the appropriate person.
• Maintain and update calendars for appointments and meetings.
• Organize filing systems and track pending items.
• Arrange meetings and take minutes.
• Serve as administrative link to relay information.
• Coordinate travel arrangements and related duties.

Skills

Communication skills

Organizational skills

Discretion & confidentiality

Job description

Rotana Hotels seeks an enthusiastic Secretary to provide comprehensive secretarial and administrative support, handling confidential matters and ensuring smooth department operations in Dubai. The role emphasizes service excellence and proactive problem solving.

Your responsibilities include organizing daily correspondence, preparing reports, screening calls, maintaining calendars, arranging meetings and travel, and acting as a vital information link within the team.