Strategic Executive Assistant to the CEO

SwiftNine Limited; Dubai; Vor Ort; AED 167.000 - 279.000; Vollzeit

Zusammenfassung

SwiftNine Limited is seeking an experienced CEO/Executive Assistant to act as the right hand to the founder. You will protect the CEO’s time, manage priorities, organize information across multiple companies and projects.

You will handle calendar management, communications, follow-ups, meeting prep, notes, and internal coordination with senior stakeholders, aiming to increase the CEO’s focus and productivity. The role requires speed, discretion, and excellent English.

Qualifikationen

• 2–5+ years of experience as an Executive Assistant or similar role.
• Excellent written and spoken English.
• Strong organizational and follow-up skills.
• Ability to manage multiple tasks at once.
• Comfortable with tools like Google Calendar, Gmail, WhatsApp, Slack, ClickUp, Notion, Google Docs/Sheets, and CRM systems.
• High level of confidentiality and trustworthiness.
• Strong judgment and problem-solving ability.
• Comfortable dealing with senior people, partners, vendors, and team members.

Aufgaben

• Protect the CEO’s time by managing priorities and schedules.
• Coordinate calendars, emails, messages, and communications across teams.
• Track commitments and follow up with internal and external stakeholders.
• Prepare briefs, notes, and action items for meetings.
• Support internal coordination across departments and leadership teams.
• Organize files, contracts, proposals, and important records with confidentiality.
• Assist with travel, logistics, and personal/business arrangements.
• Summarize information for decision-making and drive execution.

Kenntnisse

Time management

Prioritization

Written English

Oral communication

Discretion

Tools

Google Calendar

Gmail

WhatsApp

Slack

ClickUp

Notion

Google Docs

Sheets

CRM systems

Jobbeschreibung

SwiftNine Limited is seeking an experienced CEO/Executive Assistant to act as the right hand to the founder. You will protect the CEO’s time, manage priorities, organize information across multiple companies and projects.

You will handle calendar management, communications, follow-ups, meeting prep, notes, and internal coordination with senior stakeholders, aiming to increase the CEO’s focus and productivity. The role requires speed, discretion, and excellent English.