Strategic Executive Assistant for a C‑Suite Leader

Confidential; Dubai; Hybrid; AED 360,000 - 520,000; Full time

Job summary

Confidential is seeking an experienced executive assistant to the CEO. You will manage the CEO’s calendar across time zones, screen requests, and prepare agendas and materials for meetings.

You will coordinate international travel, be the trusted liaison with the board and leadership, and handle confidential information with the utmost discretion. The role demands tech-savviness, strong English communication, and the ability to juggle multiple priorities under pressure.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 5+ years supporting a CEO, Managing Director or C-suite leader in tech/consulting/multinational setting.
• Polished written and spoken English.
• Advanced MS Office and Google Workspace skills, especially PowerPoint, Excel and Outlook.
• Tech-savvy: use AI tools in daily work and stay updated on time-saving tools.
• Experience managing international travel, visas and multi-time-zone schedules.
• Impeccable judgment and confidentiality.
• Calm under pressure with strong attention to detail and prioritization.

Responsibilities

• Command the CEO's calendar and protect focus time across time zones.
• Screen and prioritize requests; be the trusted link between CEO, board, leadership, clients and partners.
• Prepare agendas, briefing packs, presentations, take minutes and chase action items.
• Plan international travel end to end (flights, visas, hotels, itineraries).
• Coordinate board meetings, leadership offsites, reviews and high-profile client visits.
• Manage sensitive correspondence and confidential information with discretion.
• Spot conflicts, gaps and risks and propose fixes.
• Own strategic initiatives and research assignments from CEO.
• Use AI tools to draft, summarize and automate routine work for faster exec throughput.

Skills

Calendar management

Executive support

Communication

MS Office / Google Workspace

AI tools usage

Travel planning

Confidentiality

Multi-time-zone scheduling

Education

Bachelor's degree in Business Administration

Tools

PowerPoint

Excel

Outlook

Google Workspace

Job description

Confidential is seeking an experienced executive assistant to the CEO. You will manage the CEO’s calendar across time zones, screen requests, and prepare agendas and materials for meetings.

You will coordinate international travel, be the trusted liaison with the board and leadership, and handle confidential information with the utmost discretion. The role demands tech-savviness, strong English communication, and the ability to juggle multiple priorities under pressure.