Strategic Executive Assistant to the CEO

Fluid Codes; United Arab Emirates; On-site; AED 70,000 - 110,000; Full time

Job summary

Fluid Codes is seeking a highly organized Executive Assistant to provide comprehensive administrative and executive support to the CEO while ensuring the smooth and efficient functioning of day-to-day office administration.

The role requires excellent organizational skills, strong attention to detail, professional communication, and the ability to manage multiple priorities in a fast-paced business environment.

Qualifications

• Bachelor's degree or diploma in Business Administration, Management, Office Administration, or a related field.
• 5–8 years of Executive Assistance, Office Administration, or a similar role. UAE experience is preferred.
• Previous experience supporting senior executives or management is highly preferred.
• Experience with calendar management, travel coordination, meeting coordination, and document management.
• Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, etc.

Responsibilities

• Provide comprehensive executive support to the CEO, including daily coordination and follow-ups.
• Manage calendars, appointments, meetings, and schedules, ensuring effective time management.
• Coordinate business travel arrangements, including flights, accommodation, transportation, and itineraries.
• Prepare correspondence, reports, meeting minutes, and other management documents.
• Handle confidential and sensitive information with professionalism, discretion, and integrity.
• Coordinate with internal departments, clients, vendors, consultants, and external stakeholders on behalf of management.

Skills

Calendar management

Travel coordination

Meeting coordination

Document management

Office administration

Communication

Education

Bachelor's degree or diploma in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

AI tools

Job description

Fluid Codes is seeking a highly organized Executive Assistant to provide comprehensive administrative and executive support to the CEO while ensuring the smooth and efficient functioning of day-to-day office administration.

The role requires excellent organizational skills, strong attention to detail, professional communication, and the ability to manage multiple priorities in a fast-paced business environment.