Executive Assistant

Kayzin Recruitment; Dubai; On-site; AED 240,000 - 420,000; Full time

Job summary

Kayzin Recruitment is partnering with a leading international group to appoint an experienced Executive Assistant to its CEO. This is a high-impact role supporting an ambitious, fast-moving CEO during significant international growth.

The successful candidate will act as a trusted extension of the CEO, with at least 5 years of experience, managing a demanding schedule and ensuring priorities move forward efficiently, across multiple time zones.

Qualifications

• Substantial experience supporting a CEO, founder or C-suite executive.
• Highly proactive, commercially aware and autonomous.
• Exceptional organisation and prioritisation skills.
• Confident managing senior internal and external stakeholders.
• Fast-paced environment, accuracy and discretion.
• Strong written and spoken English.
• Additional languages are a plus.
• Willing to travel internationally.

Responsibilities

• Managing a complex and frequently changing diary
• Coordinating international travel, meetings and business commitments
• Acting as a central point of communication between the CEO, managing directors and senior stakeholders
• Prioritising information and requests reaching the CEO
• Anticipating requirements and resolving issues independently
• Preparing meeting materials, correspondence and follow-up actions
• Managing confidential and time-sensitive information
• Supporting urgent projects and ad hoc business requirements
• Coordinating across different countries and time zones
• Travelling internationally with the CEO when required
• Ensuring actions, decisions and priorities are followed through to completion

Skills

CEO support

Stakeholder mgmt

Diary management

Travel coordination

Discretion

English fluency

Job description

Kayzin Recruitment is partnering with a leading international group to appoint an experienced Executive Assistant to its CEO.

This is a high-impact position supporting an ambitious, fast-moving CEO within a business experiencing significant international growth.

The successful candidate will act as a trusted extension of the CEO, requiring at least 5 years experiance, managing a demanding schedule, controlling the flow of information and ensuring priorities move forward efficiently.

This role requires much more than traditional diary management. We are looking for someone highly proactive, commercially aware and confident operating with autonomy. You should be able to anticipate what is needed, navigate senior stakeholders and bring solutions—not simply escalating problems.

Key responsibilities:

• Managing a complex and frequently changing diary


• Coordinating international travel, meetings and business commitments


• Acting as a central point of communication between the CEO, managing directors and senior stakeholders


• Prioritising the information and requests reaching the CEO


• Anticipating requirements and resolving issues independently


• Preparing meeting materials, correspondence and follow-up actions


• Managing confidential and time-sensitive information


• Supporting urgent projects and ad hoc business requirements


• Coordinating across different countries and time zones


• Travelling internationally with the CEO when required


• Ensuring actions, decisions and priorities are followed through to completion

What we’re looking for:

• Substantial experience supporting a CEO, founder or C-suite executive


• Highly proactive, intelligent and commercially aware


• Exceptional organisation and prioritisation skills


• Confident managing senior internal and external stakeholders


• Able to work at speed while maintaining accuracy and discretion


• Comfortable taking ownership and making sound decisions


• Strong written and spoken English


• Additional language skills would be beneficial


• Flexible around working hours, international time zones and travel


• Resilient and comfortable operating within a demanding, fast-paced environment


• Interested in building a long-term career with a growing international business

This is an office-based position, and the successful candidate must be comfortable adapting their schedule around the CEO’s business commitments when required.

Please note only suitable applicants will be contacted