Executive Secretary

Grit in Gravity; Dubai; Hybrid; AED 167,000 - 446,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary and benefits

Job summary

Grit in Gravity in Dubai seeks a seasoned Personal Assistant to the CEO, providing high-level administrative and calendar support while maintaining discretion across sensitive tasks.

The role requires scheduling, travel planning, HR coordination, budgeting oversight, and cross-department liaison, with a hybrid work setup. The ideal candidate will be highly organized, a clear communicator, and proficient in MS Office, ready to manage diverse priorities.

Qualifications

• Proven experience as a Personal Assistant or Executive Secretary.
• Experience with CEOs of multi-company enterprises preferred.
• Strong budget management, scheduling and administrative skills.
• Excellent organizational and prioritization abilities.
• Excellent verbal and written communication skills.
• Fast learner, adaptable to changing priorities.
• Proficient in Microsoft Office and related software.

Responsibilities

• Provide high-level administrative support to the CEO with discretion.
• Manage CEO's schedule, appointments, and travel.
• Assist HR tasks including staff meetings and records.
• Oversee budgeting, expenses, and financial reporting.
• Coordinate cross-department communication for timely projects.
• Handle personal errands to support CEO efficiency.

Skills

Personal Assistant

Executive Secretary

Budget Management

Scheduling

Administrative Tasks

Organizational Skills

Communication Skills

MS Office

Education

Bachelor's degree in Business Administration, Finance, or related field

Tools

Microsoft Office Suite

Job description

Key Responsibilities

• Provide high-level administrative support to the CEO, handling sensitive and complex tasks with discretion and professionalism.
• Manage and maintain the CEO's schedule, appointments, and travel arrangements.
• Assist in HR-related tasks, including coordination of staff meetings and maintaining employee records.
• Oversee accounting duties, such as budgeting, expense tracking, and financial reporting.
• Liaise with team members across departments, ensuring smooth communication and timely project execution.
• Handle personal errands and tasks as needed to support the CEO's efficiency.

Qualifications

• Proven experience as a Personal Assistant or Executive Secretary, preferably with CEOs of multi-company enterprises.
• Strong proficiency in budget management, scheduling, and administrative tasks.
• Exceptional organizational skills and the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Fast learner, able to adapt quickly to changing priorities and diverse tasks.
• Proficient in Microsoft Office Suite and other relevant software.
• Bachelor's degree in Business Administration, Finance, or related field preferred.

We Offer

• A competitive salary and benefits package.
• Opportunity to work in a dynamic, innovative, and supportive environment.
• Exposure to global digital marketing strategies and practices.
• Flexibility with a hybrid work model.