Strategic Executive Assistant to MD | Drive Executive Coordination

ALEC FITOUT; Dubai; On-site; AED 201,000 - 335,000; Full time

Job summary

ALEC Engineering and Contracting L.L.C. in the UAE seeks a highly organized Personal Assistant to the Managing Director. You will manage the MD's calendar, priorities, meetings, and travel, coordinating with senior leadership to keep the office running with precision.

The role demands discretion, confidentiality, executive writing, and proficiency in MS Office/SharePoint. Bachelor's in Business Administration or related field preferred; Arabic is an advantage.

Qualifications

• Minimum 4 years of experience supporting a Managing Director, CEO, or senior executive.
• Experience in a corporate or multinational environment.
• Exposure to executive operations, reporting, and stakeholder coordination.

Responsibilities

• Managing the MD's calendar, priorities, meetings, and appointments.
• Coordinating with senior leadership and department heads on key updates and actions.
• Preparing agendas, minutes, reports, presentations, and executive correspondence.
• Coordinating business travel, meetings, events, and protocol arrangements.
• Maintaining confidential documents and handling sensitive information with discretion.
• Acting as a liaison between the MD, internal teams, and external stakeholders.
• Tracking deadlines, action items, expenses, and key business priorities.
• Supporting the MD with operational tasks and ad hoc assignments.

Skills

Excellent organizational

Communication

Time-management

MS Office

SharePoint

Executive writing

Attention to detail

Discretion/confidentiality

Prioritization under pressure

Stakeholder management

Arabic language

Education

Bachelor's degree in Business Administration/Management or related field

Tools

MS Office

SharePoint

Job description

ALEC Engineering and Contracting L.L.C. in the UAE seeks a highly organized Personal Assistant to the Managing Director. You will manage the MD's calendar, priorities, meetings, and travel, coordinating with senior leadership to keep the office running with precision.

The role demands discretion, confidentiality, executive writing, and proficiency in MS Office/SharePoint. Bachelor's in Business Administration or related field preferred; Arabic is an advantage.