Strategic Executive Assistant to the Managing Director

N R Brothers Multitrade; Sharjah; On-site; AED 201,000 - 335,000; Full time

Job summary

N R Brothers Multitrade in the United Arab Emirates seeks an Executive Assistant to the Managing Director to provide high-level administrative and coordination support. You will manage calendars, coordinate with internal and external stakeholders, prepare briefing notes, and ensure tasks are completed with discretion and accuracy.

The role requires proactive communication, meticulous organization, and the ability to handle confidential information across multiple time zones and departments,

Responsibilities

• Provide high-level executive assistance to the Managing Director.
• Manage and prioritize the MD's calendar, appointments, meetings, calls, and commitments.
• Coordinate internal and external meetings and ensure preparation in advance.
• Maintain a schedule of deadlines, follow-ups, events, travel, and commitments.
• Monitor action items from meetings and follow up with owners.
• Prepare daily, weekly, and monthly schedules and briefing notes.
• Anticipate MD's requirements and arrange necessary information and resources.
• Support timely completion of strategic and operational assignments.
• Handle confidential matters with professionalism and discretion.
• Coordinate and schedule meetings, agendas, and materials.
• Prepare MOM and action-point trackers, and monitor progress.
• Coordinate domestic and international travel and itineraries.
• Prepare management reports, presentations, and summaries.
• Maintain organized records and ensure deadlines are met.
• Escalate delays and ensure timely execution of instructions.

Job description

N R Brothers Multitrade in the United Arab Emirates seeks an Executive Assistant to the Managing Director to provide high-level administrative and coordination support. You will manage calendars, coordinate with internal and external stakeholders, prepare briefing notes, and ensure tasks are completed with discretion and accuracy.

The role requires proactive communication, meticulous organization, and the ability to handle confidential information across multiple time zones and departments,